Recording jurisdiction (County/Recipient) management
Overview
Overview
You can do several things with the recording jurisdiction information in Simplifile.
- You can view details about a recording jurisdiction, such as contact information, office and submission hours, and the types of documents it accepts.
- You can choose which recording jurisdictions Simplifile lists in the county dropdown list that displays on the Packages page. This lets you include on the list only the jurisdictions where you submit documents. You can add and remove jurisdictions from this list at any time.
- You can set a default percentage to reduce documents before you print them. This can help, for example, if document stamps do not always print correctly.
Recipient information details
Recipient information details
You can click a blue recipient name in the Recipient column on the Packages page to view information about that recipient. Below is an example.
| Letter | Description |
|---|---|
| A | The Recipient Information page displays information about the main contact for that recipient, including the name, address, and telephone number. |
| B | The page displays information about the recipient's office hours, the hours during which it accepts submissions, the expected turnaround time for a submitted package, the current time at the recipient's location, and any upcoming office closures. |
| C | Click the View eRecordable Document Types link to display a window that contains a list of all of the document types the recipient accepts. |
For information about the Recipient Information page, see the Recipient Information page topic.
Some of the information on the Recipient Information page is also available in other places, as described below.
- Upcoming closures are often announced in News page accessed from the navigation bar. For more information, see News page.
- The estimated turnaround time for a package displays on the Package Details page. For more Information, see View package recording information.
- You can open a list of the documents a jurisdiction accepts from the Counties and Other Recipients page. For more information, see Recording jurisdiction (County/Recipient) management. For information about the Counties and Other Recipients page, see the Counties and Other Recipients page topic.
The Known Packages table gives information about packages that you have submitted to the recording jurisdiction.
View details about a the recipient
- See Recipient Information page topic View the recipient’s information task.
Recording jurisdiction registration
Recording jurisdiction registration
The first step of package creation is to choose a recording jurisdiction (recipient) on the Packages page. The Simplifile system stores information about every recording jurisdiction that accepts electronically recordable documents through Simplifile. This lets you choose any jurisdiction you need from the Packages page dropdown list.
Some recording jurisdictions require that you register with them before you can submit packages. You can begin the registration process for a jurisdiction when you start to create a package. You can also begin the registration process for recording jurisdictions from the Counties and Other Recipients page.
Registering with a recording jurisdiction during package creation
Registering with a recording jurisdiction during package creation
As part of package creation, you choose a recording jurisdiction. The Select a County dropdown list lets you choose from any of the recording jurisdictions that accept electronically recordable documents through Simplifile.
| Letter | Description |
|---|---|
| A | If the recipient (county) you want is not displayed in the list, start typing its name in the field to have Simplifile display recipients that match what you enter. |
| B | This section of the dropdown list displays the last several recipients (counties) for which you created a package. |
| C | Recipients (counties) that match what you entered display in this section. |
| D | Recipients (counties) that require additional steps to register display lower down in the Requires Registration section. Click on a recipient (county) name to start the registration process. For more information, see Recording jurisdiction registration. |
Registering with recording jurisdictions as a separate task
Registering with recording jurisdictions as a separate task
You can register in your Simplifile account only the jurisdictions where you submit documents. This lets you display in the dropdown lists on the Packages page only the jurisdictions you use. However, if wanted, you can have Simplifile display unregistered counties as well as registered counties in the Packages page dropdown lists.
If you register or enable a jurisdiction by mistake, or no longer submit to a specific jurisdiction, you can unregister or disable that jurisdiction in your Simplifile account. You can enable, disable, or re‑enable a registered jurisdiction at any time.
The Counties and Other Recipients page displays a list of states with the number of registered jurisdictions in each state. Below is an example.
| Letter | Description |
|---|---|
| A | If you are associated with multiple organizations, use this dropdown list to choose the organization whose registered recording jurisdictions you want to change. |
| B | Click the arrow beside a state name to display or hide details about that state's registered recipients (counties). |
| C | Click the number in the Doc Types column to display the types of documents the recipient (county) accepts. |
| D | Mark the boxes at the beginning of the row for recipients (counties) you want to unregister. Then click here to unregister the recipients (counties) you marked. |
| E | Click here to download the recipient list. |
|
F |
Click here to add recording jurisdictions to your organization. The number indicates how may recipients (counties) are available for registration. |
For information about the Counties and Other Recipients page, see the Counties and Other Recipients page topic.
You can add more counties using the Counties and Other Recipients page. For information, see the Counties and Other Recipients page topic Register recording counties and other recipients as a separate task task.
After you click the Register More Counties button, The Register Counties window opens.
For information about the Register Counties window, see the Register Counties and other Recipients window topic.
You can register jurisdictions in the following ways:
- Register all one‑click jurisdictions in all states with a single click. A one‑click jurisdiction is one that has no special requirements for setup or submission.
- Register all one‑click jurisdictions in a single jurisdiction with a single click.
- Register each individual jurisdiction you want to use. This method works best if you submit to only a few jurisdictions. You must use this method for jurisdictions that have special setup requirements.
For information about counties that are not one‑click, see Recording jurisdiction (County/Recipient) management.
| Letter | Description |
|---|---|
| A | You may be able to click once to add all one‑click counties in a specific state. |
| B | Click here to add all one‑click counties in all states. |
| C | Click the plus sign beside a state to display individual jurisdictions. Then click Add or Start registration process beside the jurisdictions you want to add. |
| D | New Counties displays beside any state where additional counties have begun eRecording. The new counties display New. |
To register recording jurisdictions as a separate task
- See the Counties and Other Recipients page topic Register recording counties and other recipients as a separate task.
To unregister recording jurisdictions
- See the Counties and Other Recipients page topic Unregister recording counties and other recipients task.
To stop displaying jurisdictions on the dropdown list that at the top of the Packages page without unregistering them
Special jurisdiction setup requirements
Special jurisdiction setup requirements
Some recording jurisdictions have special requirements for setup. When you click to add a jurisdiction with special requirements, Simplifile displays the requirements page for that county. Below is an example.
You must follow all of the setup instructions on the special requirements page before you can submit documents to that recording jurisdiction.
To open the Register Counties page, see the Register Counties window topic Open the Register Counties and other Recipients window task.
Jurisdiction list download
Jurisdiction list download
You can download a list of all jurisdictions that have registered with Simplifile, all jurisdictions you have registered, or all jurisdictions that you have enabled. You can include secondary recipients (such as public trustees and treasurers) in the list. You can choose whether to download the list as a PDF or a CSV file. The CSV file opens in Excel.
