Counties and Other Recipients page

Open the Counties and Other Recipients page

• Do one of the following:
  • Option 1: In the navigation bar, click Counties. The Counties and Other Recipients pages opens in the right panel.

    NOTE: When the Counties and Other Recipients page is opened from the Counties item in the navigation bar, the organization name is displayed in the upper‑left corner is a selectable dropdown field.

  • Option 2: In the navigation bar:
    1. Click Organizations. The Organizations page open in the right panel.
    2. Click on the name of the organization you want. The Organization Contact Information page opens in the right panel and the navigation bar display the organizations menu options.
    3. In the navigation bar, click Counties. The Counties and Other Recipients page opens with the wanted county selected.

    NOTE: When the Counties and Other Recipients page is opened from the Organizations item in the navigation bar, the organization name is displayed in the upper‑left corner is not a selectable dropdown field.

Display recording counties and other recipients in a specific state that can be registered (added)

1. Open the Counties and Other Recipients page. A table of states that have registered counties displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Click the arrow to the left the state name whose counties you want to display. The state’s registered counties are displayed in a table.
4. Do any of the following:
   • To add a single one‑click county, click the Add button in the county row.
   • If a county has special setup requirements, click Start registration processand complete the requirements listed in the window to set up the jurisdiction.

Download a current list of eRecording counties and other recipients

You can download a list of all jurisdictions that have registered with Simplifile, all jurisdictions you have registered, or all jurisdictions that you have enabled. You can include secondary recipients (such as public trustees and treasurers) in the list. You can choose whether to download the list as a PDF or a CSV file. The CSV file opens in Excel.

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Display the registered counties in the state. Click the arrow to the left the state name whose counties you want to display.
4. Above the table, click the Download List button. The Download Options window opens.
5. Select the wanted download options.
6. Click the Download button. A file is downloaded using your browser’s download tools.

Register recording counties and other recipients as a separate task

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.

2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization.
3.  Open the Register Counties window. Click the Register More Counties button.
4. Do the following:

   • To add all recording jurisdictions that require no additional setup, in the top‑left corner, click the Add all one‑click counties button.

     NOTE:  A one‑click county is a jurisdiction that has no special requirements for setup or submission. You can click the Add all one‑click counties button at the top of the table once and all the one‑click counties are ready to accept eRecording documents through Simplifile.

• To add all jurisdictions in a specific state that require no additional setup:
  1. Click on the state. A table displays that shows all the registered counties in the state.
2. Click the Add all one‑click counties link in the state row.

See what types of documents a county or other recipient eRecords

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Display the registered counties in the state. Click the arrow to the left the state name whose counties you want to display.
4. In the county row, click the blue number in the Doc Types column. The Doc Types window opens displaying the document types in alphabetical order that the county eRecords.
5. To close the window, click the OK button.

Show or hide unregistered counties and other recipients on the Packages page

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Above the table, do one of the following:
   • To show the unregistered counties on the Packages page, mark the Show unregistered counties on Packages screen box.
   • To hide the unregistered counties on the Packages page, clear the Show unregistered counties on Packages screen box.

Stop displaying jurisdictions on the dropdown list at the top of the Packages page without unregistering them

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Display the registered counties in the state. Click the arrow to the left the state name whose counties you want to display.
4. For each jurisdiction you want to stop displaying, clear the associated box in the left column.
5. To stop displaying all jurisdictions in a state, click the left side of the header to clear all of the jurisdictions.

Unregister recording counties and other recipients

1. Open the Counties and Other Recipients page. A table of states that have registered counties is displays in the page.
2. If you are associated with multiple organizations and the wanted organization is not displayed the top left field:
   • If the top left field is a dropdown field, click the dropdown arrow and choose the organization whose counties you want to manage.
   • If the top left field is not a dropdown field, open the Counties and Other Recipients page for the wanted organization. See Open the Counties and Other Recipients page above.
3. Display the registered counties in the state. Click the arrow to the left the state name whose counties you want to display. A table of registered counties for the state displays.
4. Mark the box at the left of the row for each county you want to unregister.
5. Click the Unregister Selected Counties button above the table of states.