New Features & Forms in Version 19.1

Multi-Loan Folder Selection Options Now Provided on the Pipeline

(Updated on 2/11/2019)

In addition to this new functionality described below, additional updates have been applied to the Encompass system (including the Pipeline) to enhance system performance. Please refer to the items in the System Performance Enhancements section of the Feature Enhancements page to learn more.

Authorized loan officers and other users now have the ability to manually select the specific loan folders that they want to access on their Pipeline. New checkboxes are now provided next to every loan folder listed in the Loan Folder dropdown list, and they can be used to determine which loans are displayed in the Pipeline.

After selecting a Pipeline View, users can click the Loan Folder dropdown list. There they can select the checkbox for each loan folder they want to access. They can also clear the checkbox of any loan folder they want to exclude from the Pipeline. After making these selections and clicking the OK button, only the loans inside the selected loan folders are displayed in the Pipeline.

Select <All Folders> to select every loan folder in the list.
Select <All Active Folders> to select all loan folders except for archive loan folders and the (Trash) folder. (If archive folders and/or the (Trash) folder are already selected, their checkboxes will be cleared and the loan folders will be excluded.)
Select <All Archive Folders> to select only archived folders. If any active loans are already selected, their checkboxes will be cleared and the loan folders will be excluded.

Note that when more than one loan folder is selected, the Loan Folder field displays the number of folders selected rather than a loan folder name. You can hover your mouse pointer over this field to view the names of each selected loan folder.

This new multi-loan folder functionality not only makes it easier for users to visually find loans in their Pipeline (since there will typically be a lesser amount of loans listed there, depending on how many loan folders are selected), but they will also notice a significant reduction in the amount of time it takes the Encompass system to return search results when they perform a search for specific loans. The search performance improves drastically when fewer loan folders are selected in the Loan Folder dropdown list.

For example, if in Encompass 18.4 you had selected the <All Folders> option in the Loan Folder dropdown, and then performed a loan search, the system would need to search through each loan folder you had access to. Now in Encompass 19.1, you can select the <Select All Active Folders> option. With this option selected, the system will only search active loan folders and ignore all archive loan folders and the (Trash) folder. Since the system is searching fewer, and more relevant folders, the search results are returned faster.

When the (Trash) folder in the Loan Folder dropdown is selected, you will not be able to move or transfer any loans (i.e., the Move to Folder and Transfer buttons and menu options will be disabled (grayed out).) If you select <All Folders>, the (Trash) folder will be automatically selected, so be sure to clear the (Trash) folder checkbox if you are planning to move or transfer loans. When you select the <Select All Active Folders> option in the dropdown, the (Trash) folder is not automatically selected.

Users have full control of the loan folders they want to work with in a specific Pipeline view. However, the administrator can use the Personas tool to control which loan folders are available to each user in their Loan Folder dropdown list.

Pipeline Views Persona Setting Updated to Include Multi-Folder Selection Permissions

Encompass Administrators and other authorized users can now use the updated Pipeline Views option in the Personas tool to control which loan folders, and subsequently the loans within the folders, users can access. With these permissions, administrators can prevent users from changing data in loans that they should not have access to and they can also help improve the user’s experience with their Pipeline by limiting the loan folders in which the user will be able to search for loans.

When creating a new Pipeline View for a persona, or editing an existing one, administrators can control which loan folders the persona can access. As discussed earlier, in Encompass 19.1 new checkboxes have been added to each loan folder that is listed in the Loan Folders dropdown list accessed from the Encompass Pipeline. In addition, checkboxes are now also provided with each loan folder listed in the Loan Folder dropdown list in the Pipeline Views option in the Personas tool. Administrators can select the checkbox to grant the user access to a specific loan folder in their Pipeline view.

In addition, a new Exclude Archive Folders option has been added to the Pipeline Tasks section in the Personas tool to exclude all archive folders from the user’s Loan Folders dropdown list in their Pipeline view. By excluding these folders, loan officers will be able to search for loans in their Pipeline faster since the archived folders will not be available to be searched.

These new Personas enhancements will dictate the loan folders that are displayed in the users’ Loan Folder list in their Pipeline view as discussed earlier:

To Access These Loan Folder Persona Options:

On the menu bar, click Encompass, and then click Settings.
On the left panel, click Company/User Setup, and then click Personas.
In the left panel, click to select a persona.
In the right panel, click the Pipeline tab.
In the Pipeline Views section, click the New icon to create a new Pipeline view for the persona, or select an existing Pipeline view, and then click the Edit icon.
If creating a new Pipeline view, select the Create a new… option or the Create using an existing… option, and then click OK.
Click the Loan Folder dropdown list, and then select the checkbox for each loan folder (and the loans inside the folder) that the user will have permission to access from their Pipeline view.

Select the new <Select All Active Folders> and the <Select All Archive Folders> checkboxes to display these options in the Loan Folders dropdown list that will be provided to the user in their Pipeline view. Since these options will be provided, the user can select one or both of these options to display applicable loans in their Pipeline.

When a user selects the <Select All Active Folders> option in their Loan Folder list on the Pipeline, all folders will be selected except for any Archive folders and the (Trash) folder.
When a user selects the <Select All Archive Folders> option, only the Archive folders will be selected and all other checkboxes will be cleared.

When finished, click OK to close the Loan Folder dropdown list, and then click OK to close the New/Edit Pipeline View window.
In addition, you can select the Exclude Archive Folders option in the Pipeline Tasks section to exclude all archive folders from the user’s loan folder list. This will hide the <Select All Archive Folders> option from the user’s dropdown list when they click the Loan Folder dropdown list in their Pipeline view. (Note that selecting Exclude Archive Folders will also result in the <Select All Archive Folders> option and any existing archive folders being hidden from the Loan Folders list in the New/Edit Pipeline View window.

When finished, click the Save icon.

Known Issue

With this new multi-loan folder selection feature, there is a known issue that exists in Encompass 19.1. When an authorized user clicks the Loan Folder dropdown list and attempts to select a loan folder by clicking its checkbox, the first click does not actually select the checkbox (i.e., a check mark is not placed in the checkbox). The user must click the checkbox twice in order to select the checkbox (i.e., the check mark is placed in the checkbox on the second click). After the first selection is made, all subsequent checkboxes can be selected with a single click. The need to double-click a checkbox in order to select it only occurs with the first checkbox the user attempts to select.

This issue occurs each time the user clicks the Loan Folder dropdown list and attempts to select a loan folder. After making their first selection by double-clicking a checkbox, they can make subsequent selections with a single click. But if they click OK or Cancel to close the dropdown list, this issue will occur again the next time they click the Loan Folder dropdown list and attempt to select a loan folder.
This same issue occurs when the user clicks the Loan Folder dropdown list and attempts to clear a checkbox. After opening the dropdown list, the user will need to click a previously selected checkbox twice in order to remove the check mark from the checkbox. They can then proceed to clear or select subsequent checkboxes with a single click.

This same issue also occurs for administrators when they are creating a new Pipeline view or editing an existing one in the Personas tool and indicating which loan folders the selected persona will have access to. When selecting checkboxes in the Loan Folders dropdown list in the New/Edit Pipeline View window, the administrator needs to click the first checkbox they want to select twice in order for it to be selected. After the first checkbox is selected, subsequent selections can be made with a single click.

This known issue will be addressed in a future Encompass release.

NICE-13735

New Pop-Up Window for Calculating HELOC Draw and Loan Amounts

To assist loan officers in taking HELOC applications, particularly for piggyback loans, a new Edit icon has been added next to the Initial Advance field (field ID 1888) on the Borrower Summary – Origination, Borrower Summary – Processing, RegZ – LE, RegZ – CD, and RegZ – TIL input forms and the Piggyback Loans tool.

Click the Edit icon to open the new Calculate HELOC Amount pop-up window where you can enter Target CLTV (combined loan-to-value) and Target HCLTV (home equity combined loan-to-value) ratios to calculate the maximum draw and loan amounts for the HELOC. Before clicking the Edit icon, complete your subordinate financing information for the loan to ensure an accurate LTV ratio. Otherwise you can enter estimated values in the calculator.

The Valuation Used amount is populated based on the valuation used in the LTV calculation for the subject property. For example, for a purchase loan, the lower of the Purchase Price (field ID 136) or Appraised Value (field ID 356); for a construction loan, the lower of the As Completed Purchase Price (field ID CONST.X58) or the As Completed Appraised Value (field ID CONST.X59).

Enter a Target CLTV ratio and a Target HCLTV ratio based on your investor guidelines. Both the Target CLTV and Target HCLTV support up to 6 decimal places, for example 95.000000, to ensure that the values calculated using these amounts do not exceed the target values due to rounding issues and do not generate a target loan amount that exceeds the target ratios. The target HCLTV must be larger than or equal to the Target CLTV.

Encompass calculates the following values taking into consideration the planned indebtedness of the subject property (primary lien, closed end subordinate liens, and any outstanding Home Equity draw amounts):

Calculated Draw Amount - The maximum funds the borrower can draw on the HELOC based on the Target CLTV ratio and valuation amount. If the loan already exceeds the maximum CLTV ratio, Encompass populates 0 as the maximum draw amount.
Calculated Loan Amount - The maximum HELOC loan amount based on the HCLTV ratio and valuation amount.

The calculated amounts are not automatically copied to the loan file. To copy the Calculated Draw Amount to the HELOC Initial Draw field (field ID 1888) in the loan file and the Calculated Loan Amount to the Borrower Requested Loan Amount (field ID 1109), click the Apply to Loan button. Updating fields that affect the loan amount (for example LTV, CLTV, HCLTV, fees, etc.) triggers the recalculation of calculated values related to the loan amount.

If you click the Apply to Loan button when the Target HCLTV is less than the Target CLTV, a warning message prompts you to adjust the HCLTV so that it is larger than or equal to the CLTV.

CBIZ-18923

New Rep and Warrant Tracker Tool

(Added on 1/18/2019)

The new Rep and Warrant Tracker is a new Encompass tool that enables users to track details summarizing rep and warrant relief status from Fannie Mae’s Desktop Underwriter (DU) and Freddie Mac’s Loan Product Advisor (LPA). By being able to reference this data on one screen, lenders can quickly determine eligibility options between AUS findings and be better able to manage and maintain execution options at secondary marketing.

To Use the Rep and Warrant Tracker:

From a loan file, click the Tools tab, and then click Rep and Warrant Tracker.
Review the information from the loan file to compare the AUS findings that have been returned.
Click the yellow Comment icon to view lender message data. (For example, “We have received this indicator appraisal waiver and are reviewing it accordingly.”)

These Comment icons are currently not fully functional and will not display the entire message received from the lender. This feature will be made available in a future release.

The fields in the Rep and Warrant Tracker tool are populated based on the applicable data entered in the following Encompass fields:

Label	Encompass Field
Loan Number	364
Borrower Name	4000 + 4001 + 4002
Coborrower Name	4004 + 4005 + 4006
Loan Amount	1109

Submission Statuses

Fannie Mae

Label	Encompass Field
DU Recommendation	TQL.X66
UCDP Status	MORNET.X93
CU Risk Score	MORNET.X92
EC Status (1003)*	MORNET.X94
EC Status (ULDD)*	MORNET.X95
UCD Collection Status	MORNET.X96

* This field is currently not operational. Functionality for this field will be provided in a future release.

Freddie Mac

Label	Encompass Field
LPA Risk Class	CASASRN.X34
LPA Purchase Eligibility	AUS.X120
Documentation Level	AUS.X118
UCDP Status*	TQL.X87
Collateral Risk Score *	TQL.X88
LQA Purchase Eligibility	AUS.X182
LQA Risk Assessment	AUS.X181
LCLA UCD Requirement	AUSF.X70

* This field is currently not operational. Functionality for this field will be provided in a future release. In addition, the fields in the Expiration Date column are currently not operational. This functionality will be provided in a future release.

Rep and Warrant Status

Fannie Mae

Label	Encompass Field
Appraisal Waiver Offered	MORNET.X97
Value Rep & Warrant Relief	MORNET.X98
Asset Rep & Warrant Relief	MORNET.X100
Verification of Employment	Borrower: MORNET.X131; Co-Borrower: MORNET.X143
Verification of Income
Base Income	Borrower: MORNET.X132; Co-Borrower: MORNET.X144
Bonus	Borrower: MORNET.X133; Co-Borrower: MORNET.X145
Overtime	Borrower: MORNET.X134; Co-Borrower: MORNET.X146
Commission <25%	Borrower: MORNET.X135; Co-Borrower: MORNET.X147
Commission <25%+	Borrower: MORNET.X114 Co-Borrower: MORNET.X112
Social Security	Borrower: MORNET.X136; Co-Borrower: MORNET.X148
Retirement (Pension, etc)	Borrower: MORNET.X130; Co-Borrower: MORNET.X142
Self-Employed	Borrower: MORNET.X137; Co-Borrower: MORNET.X149

Note that the fields in the Close By Date column are currently not operational. This functionality will be provided in a future release.

Freddie Mac

Label	Encompass Field
Appraisal Waiver Offered	TQL.X86
Collateral Rep & Warrant Relief	TQL.X90
Asset Rep & Warrant Relief	TQL.X92
Income Rep & Warrant Relief	TQL.X94

Note that Encompass fields populated with Apply or Eligible or other ‘Y’ indicators, a green checkmark will be populated for the field in this Rep and Warrant Status section of the tool.

When the Encompass fields are populated with Cancel, NotEligible, Unavailable, or other ‘N’ indicators, a red X will be populated for the field in this tool.

If the Encompass field is not populated with any data (i.e., the field is blank), then a grey dash will be populated for the field in this tool.

GSE-468, GSE-1129, GSE-1152

New Features & Forms in Version 19.1

Pipeline Performance Enhancements

Tool for Calculating HELOC Draw and Loan Amounts

New Rep and Warrant Tracker Tool