Collaborate on disclosures and fees

Overview

The Disclosures page lets you view, edit, add, and remove fees for closing disclosures. If you or the settlement agent uploads a Uniform Closing Dataset file (UCD.xml) that contains the uniform closing data, Simplifile automatically extracts the fee information from the file and displays it on this page. Fee categories include loan costs and transaction summaries. As you collaborate with the settlement agent, changes on this page pass back and forth between you and the agent until both of you have accepted all of the fees.

Below and on the next page are partial examples of a Disclosures page.

Letter	Description
A	Select here to choose what fees to display, or to display a CD form preview.
B	Any field in an expanded list that you can edit displays a pencil icon when you hover your mouse pointer over the field. Select a field to access all the editable fields for that item.
C	Select here to find any fee. You may be able to add the fee from the search.

Letter	Description
A	Select here to work with loan templates. For more information, see Loan template creation.
B	If you use a custom fee set and lock any fees after the disclosure date is added to the Disclosures page, add the date here. For more information about fee sets, see Custom fee sets.
C	Select a header with a plus sign (  ) to display fees in a specific section or a header with a minus sign (  ) to collapse the details. You can also expand or collapse all categories at once.
D	You need to review items that the settlement agent has added, changed, or proposed that you remove. For more information, see Working with a new or changed fee.

Adding or editing a fee

A new disclosure document lists fees that MISMO requires. The fields describing these fees must be completed and accepted by both collaborators before closing. Required fields display in color. Both you and the settlement agent may be able to add additional fees. You can use the following methods to propose or edit new fees:

• If your administrator sets up a template that includes fees, you can apply the template to a loan to add fees to a disclosures page.

  NOTE: If you use a custom fee set and someone applies a template, the system may change fee display names to the names given in the template instead of keeping the custom fee names. For more information on template creation, see Loan template creation. For more information on custom fee sets, see Custom fee sets.

• You must edit or remove any fee with a large question mark icon. These fees may have been added by the agent or by using a template. You must supply information in the fields marked with a question mark.

  

  To remove this type of fee, do not enter zero in the amount field. Use the trash can icon or the reset X. Otherwise, the fee is still considered incomplete.

• Select the Add new fee dropdown link at the bottom of any section or sub‑section to access fields that let you add a new fee to that section.

  

  You can add only the fee types listed in the Item Type dropdown boxes. dropdown lists for item types contain only the types of fees that are supported by the UCD standard and/or are part of the lender’s custom fee set for that section and sub‑section, and do not include read‑only fees.

  For a list of common disclosure information items you can add, see Disclosure items (for settlement agents and lenders).

• Select any field with a pencil icon to add or change information. The pencil icon displays when you hover your mouse pointer over a field. If the icon does not display, the field is not editable.

  In the following example, the Mortgage Insurance Premium item has no content. This indicates that the fee is required but is not yet part of the disclosure document. If you select the item, the system displays the fields you should populate with data. For more information on the types of data you can add for each fee type, see Table of fee item type fields.

  

• You can split a new or existing fee in sections A through H between two entities. This is helpful when the Paid by and Paid to fields are different. For additional information about split fees in sections B and C, see Splitting shopped for/not shopped for fees.

  

  Letter	Description
  A	Select the Add Split link below any existing or newly added fee to display additional Paid by, When, and fee amount fields.
  B	The amounts in all split fee amount fields must equal the total fee amount.

• You can break fees in specific sections (A, B, C, E, H) into smaller fees to itemize a fee. Your administrator must set this up. Canceling an itemization cancels the whole fee. Marking a fee as shopped/not shopped marks all the itemizations as well as the total. For more information, see Itemizing fees.

On the Disclosures page, a Pending label displays beside any section that includes a fee you have added, changed, or proposed for removal. when the section is expanded, pending also displays beside the fee that needs attention. The settlement agent must review a pending fee and accept it or propose a change before the process can continue. Below is an example.

Letter	Description
A	When you add or change a fee, Simplifile marks both the section and the fee within the section as pending. The fee label displays in italics until the agent accepts it or proposes a change. Numbers on the Pending labels tell you how many items the agent needs to review.

If a circled x icon displays at the end of a fee, you can select the x to remove all of the information about that fee However, if the fee is a static or MISMO‑required fee, the fee remains on the Disclosures page.

How to add or edit a fee

1. Find the loan where you want to add or edit a fee. For more information, see Find a Loan.
2. On the navigation menu, select Disclosures to display the Disclosures page.
3. Find the section that should list the fee you want to add or edit.
4. If necessary, select the section header to display all of the fees in that section.
5. Do one of the following:
   • To add or change information about an existing fee type, hover the mouse pointer over the field you want to edit. If a pencil icon displays, select the field. You can edit a field that displays the pencil icon.
   • To add a completely new fee, select Add new fee at the bottom of the section. Select or tab between each field and either enter the appropriate information or choose the appropriate response from the dropdown list that displays.
   • If a circled x icon (  ) displays at the end of a fee, selecting the icon recommends that all of the fee information be reset to empty.

6. When you finish, select Add.

   NOTE: For more information about adding and editing fees, see the other topics in this section.

   QUICK TIP: You may need to save a fee before all of the fields update.

Choosing fees to display

You can view all loan‑related fees on the Disclosures page, or limit the fee display to specific subsets. For example, you can display only those fees for which your agency is responsible, or only net funds data.

Letter	Description
A	Use this dropdown list to choose the fees you want to view, or to view a preview of the CD.
B	You can select plus and minus signs beside individual fee categories to expand or hide each category, or you can select once to expand or collapse all fee categories on the page.

You can also display a preview of pages 2 and 3 of the closing disclosure document (CD).

Letter	Description
A	The CD Preview option displays an un‑editable version of the fees as they will print in the final CD. Select a fee name on the preview to return to that fee in the editable version of the CD (the Disclosures page). You can also download and print the CD, or add it to the loan as a document.

How to display agent fees or a CD preview

1. Find the loan where you want to add or edit a fee. For more information, see Find a Loan.
2. On the navigation menu, select Disclosures to display the Disclosures page.
3. In the fees dropdown list under the page heading, do one of the following:
   • To view all fees currently entered in Simplifile for this loan, choose All fees ‑ CD.
   • To display only fees the closing agent should work with, choose Agent fees ‑ CD.
   • To view net funding details, select Net Funds.
   • To view a preview of the closing disclosure form, choose CD Preview. Select the name of a fee to return to the Disclosures page.

Locating and adding a fee with the Find/Add Fee feature

Most fees have specific names that must be used when a fee is included on the Disclosures page (for example, they have default MISMO names or come from a default or custom fee set). They must also be placed in specific sections of the Disclosures page.

You can search for individual fees. Then you can use the specified fee name and add or edit the fee immediately. Alternatively, you can note the name and location so that you can more easily find the fee later on the Disclosures page, without having to open each section and search manually.

The Find/Add Fee on Loan window lets you identify fees and the sections where the fee should display.

Letter	Description
A	To display only fees that have already been added to the Disclosure page, mark this box.
B	Select the Item Type field to access the search field and enter the characters you want to find.
C	The dropdown list displays the fees whose names and descriptions contain the characters you entered, and shows which sections contain the fees. You may be able to add a single fee in more than one section.

If a fee has already been added to the loan, you can immediately edit the fee.

Letter	Description
A	Select here to open the fee on the Disclosures page so you can edit it. For more information, see Adding or editing a fee.

If the fee has not yet been added to the loan, you can immediately add the fee.

Letter	Description
A	Select here to open the fee on the Disclosures page so you can add it. For more information, see Adding or editing a fee.

You can also simply make a note of the name of the fee and the section where it should be located. Then you can go into the Disclosures page at a later time and edit or add the fee, if desired.

How to find and add or edit a fee

1. Find the loan where you want to add or edit a fee. For more information, see Find a Loan.
2. Select the card header or the loan number to display the Loan Information page.
3. On the navigation menu, select Disclosures to display the Disclosures page.
4. Select the Find / Add Fee link near the top right of the page.
5. On the Find/Add Fee on Loan window that displays, select Item Type item to open the search field.
6. Enter at least four sequential characters from the fee you want to find. Simplifile searches the fee name and description to find the characters you enter.
7. If necessary, use the scroll bar to find the fee in the section where you want to add the fee.
8. When you find the fee you want, select the name of the fee.
9. Do one of the following:
   • If the fee has already been added to the loan, select Edit Selected Fee to edit the fee.
   • If the has not yet been added to the loan, select the Add Selected Fee button to add the fee to the loan.
   • Make a note of the name of the fee and its location so that you can find the fee and edit or add it later.
10. On the Disclosures page, complete the necessary fields to add or edit the fee. For more information on what items include which fields, see the Table of fee item type fields.

Working with fee invoices

In Simplifile, you can add invoices to fees paid to third part providers. This lets you finalize and approve these fees and helps provide a complete audit trail for lenders. All uploaded invoices display on both the Disclosures page and the Documents page.

You can upload an invoice for a fee on the Disclosures page.

Letter	Description
A	Use the icons and tools on an invoice dropdown panel to work with the invoice.
B	Select the invoice icon to upload and otherwise work with invoices for a fee. The icon displays clear if the fee has no invoice. The icon displays blue if the fee has an invoice.

You can also upload an invoice and link the invoice to the appropriate fee from the Documents page.

Letter	Description
A	The Add Documents window lets you choose Invoice as a document type and then choose the fee for which you want to attach the invoice.

After you upload an invoice, you can do with that invoice anything you can do with any other document in Simplifile. For example, you can upload a different version of an invoice, mark an invoice for review, and approve the invoice. For more information, see Find a Loan.

How to work with a fee invoice from the Disclosures page

1. Open the Loan Information page for the loan where you want to add a fee invoice. For more information, see Find a Loan.
2. On the navigation menu, select Disclosures to open the Disclosures page.
3. Find the fee for which you want to work with invoices and select its Invoice button.
4. Do any of the following, as needed:
   • To upload an invoice for the fee, select Upload Invoice under the fee name. Then follow your browser’s instructions to find and upload the invoice.
   • To download or save an invoice, select the Download button.
   • To view a PDF invoice, select the View button.
   • To upload a new version of the invoice, select Upload New Version.

How to add an invoice to a fee from the Documents page

1. Open the Loan Information page for the loan where you want to add a fee invoice. For more information, see Find a Loan.
2. On the navigation menu, select the Documents item to open the Documents page.
3. In the upper right corner, select the Add Docs button .
4. Select the Choose Files to upload button.
5. From the Required dropdown list, select the Invoice item.
6. From the Loan Fee dropdown list, select the fee for this invoice.
7. Select the Upload button.

Table of fee item type fields

The type of fee you add determines the type of information you need to provide. You can begin typing in any Item Type field to display all appropriate items whose names or descriptions contain the typed sequence of letters. Descriptions display in windows when you hover your mouse pointer over the item name.

For example, if you type “appr” in the Item Type field for section A. Origination Charges, the window displays these items:

• Appraisal Desk Review Fee
• Appraisal Field Review Fee
• Assumption Fee
• Automated Underwriting Fee
• Manual Underwriting Fee

The description for Assumption Fee includes the word “approving.” The description for Automated Underwriting Fee includes the word “approve.” The description for Manual Underwriting Fee includes the words “appraisal” and “approve.”

For this type of fee:	Complete these fields:
A. Origination Charges	Points: Other origination charges:
B. Services Borrower Did Not Shop For C. Services Borrower Did Shop For For more information on sections B and C, See Using sections B and C (shopped for/not shopped for). H. Other fees	The Shopped box determines whether a shopped/not shopped fee displays in section B or section C. Mark the Title box if a fee relates to the property title. In section H, you can also mark a fee as optional.
E. Taxes and Other Government Fees	All recording fees display as itemizations in section E. The section E Recording Fee Total field is the sum of all of the itemized fees (including Deed and Mortgage). The total is not editable in Simplifile. However, you can use a UCD to add a different Recording Fee Total. If you do this but the Recording Fee Total added does not equal the itemizations in the section, Simplifile automatically adds an Other itemized fee type to make up the difference. This assures that the sum is always correct.
F. Prepaids NOTE: For prepaid interest, enter the From and Thru dates and the total amount paid. The system uses your total to assure that the amount matches the fee from your LOS. This avoids rounding issues. If the From date is changed, the Thru date defaults to the first of the following month. If you enter a date different from the disbursement date on the Loan Information page, Simplifile asks if you want to change the disbursement date.	Mo. (month) is the number of months for which monies have been received.
G. Initial Escrow Payment at Closing Simplifile multiplies the amount of the monthly payment by the number of months chosen to figure the total amount due.	If the loan must meet GSE requirements, choose At Closing from the When dropdown list.
J. Initial Escrow Payment at Closing NOTE: Typically only lenders can change these fields.
K. Due from Borrower at Closing
K. Due from Borrower at Closing: Adjustments L. Paid Already by or on Behalf of Borrower at Closing (all except Adjustments for Items Unpaid by Seller) M. Due to Seller at Closing	If the item type you choose comes from a specific source, you may need to enter the name of the entity providing the funds. For example, if a gift provides the funds, you would enter the name of the giver. Fees marked as paid outside of closing (P.O.C.) are not included in the section total.
N. Due from Seller at Closing	Fees marked as paid outside of closing (P.O.C.) are not included in the section total.
K. Due from Borrower at Closing: Adjustments for Items Paid by Seller in Advance L. Paid Already By or on Behalf of Borrower at Closing: Adjustments for Items Unpaid by Seller M. Due to Seller at Closing: Adjustments for Items Paid by Seller in Advance N. Due from Seller at Closing: Adjustments for Items Unpaid by Seller Enter the From and Thru dates and the total amount paid. The system uses your total to assure that the amount matches the fee from your LOS. This avoids rounding issues.	Calendar dates mark the start and end times for which items are paid. The first day is not included in the count. For example, from June 1 to June 2 is one day, June 2 to June 3 is one day, and so forth, which gives a day count of from June 1 to June 10 a total of 9 days. If a disbursement date is specified for a loan, the system may include that date in a From or Thru field as appropriate.

Using sections B and C (shopped for/not shopped for)

In Simplifile, the shopped for/not shopped for sections display as one section on a Disclosures page. This makes it easier to enter these fees. If you have shopped for/not shopped for fees that are paid for by two separate entities, Simplifile follows rules to handle the shopped for/not shopped for status.

Entering shopped for/not shopped for fees

On a Disclosures document, the fees that a buyer cannot (or did not) shop for display in section B. The fees that the buyer can (or did) shop for display in section C. To simplify how these fees are entered, the two sections appear to be combined in Simplifile. They will, however, display separately when the document is printed or downloaded. This lets you choose the shopped for/not shopped for status after you enter the fee.

Letter	Description
A	The B and C sections display together in Simplifile but will be correctly separated when you export or print the document.
B	Mark this box to display the fee as one the buyer can or did shop for. If you cannot mark the box, the fee has been set up as uneditable, or cannot be marked Shopped.

Splitting shopped for/not shopped for fees

You may need to designate a shopped for/not shopped for fee that is paid in part by both the seller and the buyer. A split is easily identifiable, as are the parties involved and the time and amount of the payment.

Simplifile handles the shopped/not shopped status of such split fees as described below.

• If you have more than one fee with the same item type and the same label and the shopped for/not shopped for status is changed for one of the fees, all of the fees are given the changed shopped/not shopped status.
• If a fee is added to section B or section C and there is already a fee in the section with the same item type and the same label, Simplifile gives the existing fee the same shopped for/not shopped for status as the newly added fee.
• If the shopped for/not shopped for status for either fee changes, the status for both fees changes.

If you remove a split, you must correct the fee amount in the remaining fee item.

Working with linked fees

On a disclosure document, any contractual adjustments entered in section K (Due from Borrower at Closing) must also display in section M (Due to Seller at Closing). In other words, an item listed in section K must have an identical listing in section M.

Similarly, adjustments entered in section L (Paid Already by or on Behalf of Borrower at Closing) must also display in section N (Due from Seller at Closing). In other words, an item listed in section L must have an identical listing in section N.

Depending on the fee set used for a loan, Simplifile may automatically add some fees entered in sections K or L to sections M and N. Simplifile links the fees for you so you do not have to enter them twice. Any fees you add to these sections after a loan is created are automatically linked. The link icon () indicates a fee that has a linked relationship with another fee. For more information on setting up linked items for a fee set, see Understanding linked fees.

Any fees in the K through N sections marked as paid outside of closing (POC) are not included in the section totals in the closing disclosure document.

Itemizing fees

If your administrator has set it up, you can break a fee into smaller fees so that each smaller fee has its own line and amount due. For example, you could break an appraisal fee into a desk review fee and a management company fee. Below is an example.

Letter	Description
A	When you add a fee that has been set up for itemization, you add each smaller fee one at a time.
B	The sum of the itemized fees displays in the main fee line. The itemizations are indented under the main fee.

Working with a new or changed fee

The Disclosures page displays Review Needed beside a collapsed fee item type to let you know that an added, changed, or proposed fee removal needs your attention. Select the header of a section that displays a plus sign to expand that section and display the fees specific to that section. These changes have been proposed, and you need to review them. You can accept all changes in a section, or you can accept individual fees within a section. If necessary, you can message the agent from a specific fee. Below are examples of these and other options.

Letter	Description
A	The New icon beside an item in an expanded section indicates a fee the agent has added.
B	These boxes designate fees the borrower can (or did) shop for.
C	Select a bubble with a number button to open a messaging window for that fee. A number indicates that the agent has sent a message to you.
D	To accept all changes in a section, select the section’s Accept Changes button. To accept only a single fee, select the fee’s thumbs up icon.
E	A fee or section where you have changed information displays a pending label.
F	A fee whose fields you must complete displays question mark icons.
G	If a section has new or changed fees, Review Needed displays.

The figure below describes other icons you may see.

Letter	Description
A	The circled pencil icon indicates that your collaborator changed the fee.
B	Any changed item displays the i (information) icon. Select it to have Simplifile display the value that was in the field before the proposed change.
C	The circled trash can button indicates a proposed removal of a fee. To accept the deletion, select the circled trash can button at the right. To reject the deletion, select the Undelete button. If the circled trash can button can does not display on the left, you can select the trash can icon at the right to propose the removal of a fee.
D	Select the Menu (ellipsis) button to display a list of other actions you may take.

How to collaborate on fees

1. Find the loan where you want to collaborate on fees. For more information, see Find a Loan.
2. On the navigation menu, select Disclosures.
3. Select any section that displays Review Needed.

   For example, select the Origination Charges plus sign to display all fees related to loan origination.

   QUICK TIP: You can add only the fees listed in the dropdown boxes. The listed fees are supported by the UCD standard and/or your custom fee set.

4. Review any proposed new, edited, or proposed deleted fees.

   If an item has been edited, you can select the i (information) icon to view the item’s field values before the change.

5. Do any of the following:
   • To accept an individual fee addition or change, select its thumbs up icon.
   • To propose a change, edit the fields where you want to propose a change and select the Save button. If you edit fields in a fee with a Review Needed label, only the fields you change will be sent to the agent for review.
   • To propose the removal of a fee, select the Menu (ellipsis) button at the end of the line and choose Remove Fee.

     This strikes out the fee until the agent accepts the change or proposes a different change.

   • To propose to set a required fee to zero, select the Menu (ellipsis) button at the end of the line and choose Clear Required Fee Values.
   • To propose the rejection of a removal, select the Upload button). To view or add an invoice for a fee, select the Menu (ellipsis) button at the end of the line and choose Add or View Invoice.
   • To message the settlement agent about a specific fee, select the Menu (ellipsis) button and choose Chat About This Fee. Enter the message in the Add a message or note here field. If desired, require an acknowledgment. Select the Add item to send the message.

     You can select a bubble with a number button to display messages from your collaborator for that fee.

   • To accept all changes in a section, select Accept # Changes.
6. Continue the collaboration process until both sides accept all items (that is, no sections are marked Pending or Review needed).

Save or print fee disclosures

You can download or print Closing Disclosure documents from the Disclosures page. You can also view, save, or print fee disclosures from the Loan Information page. If you save or print both sets of fees at the same time, the system combines them into a single file.

How to save or print fee disclosures

1. Open the Loan Information page for the loan where you want to save or print fee disclosures.
2. Do one of the following:
   • In the upper right corner, select the Print button.
   • Select the Disclosures item in the navigation menu. Then select the Print button in the upper right corner.
3. In the Print options window, mark Fee Disclosures.
4. Select the Print button.
5. When the window opens, do one of the following:
   • To save the document, choose the Save option. Your browser settings determine where the document is stored.
   • To print the document, open or save the document. If you saved the document, open the document, if necessary. Then use the Simplifile application print tool to print the document.