Work with Loan Trades

View the "Trade Management: Loan Trades" Quick Reference Guide

Loan trades display on the Loan Trades tab, which opens by default the first time you click the Trades tab after opening Encompass.

Viewing Trades

You can control the information that displays on the Loan Trades tab by sorting, filtering, and reconfiguring the columns. You can then save the configuration as a custom view, which can be applied to the data at any time from the Trades View dropdown list. You can also apply an additional filter to the trades shown in the Trade View by selecting Current Trades or Archived Trades from the View list.

If you select a Trade View that excludes loan trades with a status of Archived or excludes all trades that do not have a status of Archived, applying the View filter may filter out all loans, causing a blank list to display.

ClosedAccess a trade

ClosedEdit a trade

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. On the Trades list, select a trade and click the Edit icon.

  3. Change information in the Details and Pricing tabs as required.

ClosedRecord pair offs

  1. To record a short delivery, on the Details tab, select an entry on the Pair-Offs table and then click the Edit icon.

    • Or double-click an entry.

  2. Select or type a Pair-Off Date (the date the pair off occurred).

  3. In the Trade Amount field, type the amount of the trade to which the Pair-Off fee applies.

  4. Type the Pair Off Fee percentage.

    • The Gain/Loss amount is calculated.

  5. Enter up to four Pair Offs as needed.

ClosedAdd notes

  1. Click the Notes/History tab.

  2. Click the Date Stamp button, and then type the required notes.

ClosedMark loans as Shipped

  1. Click the Loans tab.

  2. Select one or more loans from the Currently in Trade list, and then click Mark as Shipped.

    • The Actual Ship Date field on the Shipping Detail tool is updated with either the Actual Delivery Date on the Details tab or the current date (if the Actual Delivery Date is empty).

    • If the Actual Delivery Date on the Details tab is empty, then that field is updated with the current date.

    • The status of the loans are changed to Shipped-Pending to indicate that the loans are marked as shipped but not yet updated. When the loan update process is completed, the status changes to Shipped.

ClosedMark loans as Purchased

  1. Click the Loans tab.

  2. Select one or more loans from the Currently in Trade list, and then click Mark as Purchased.

    • The Purchase Advice Date field on the Interim Servicing Worksheet is updated.

    • If the purchased date for the loan has not been assigned, you will be prompted to use the current date.

    • The status of the loans are changed to Purchased-Pending to indicate that the loans are marked as purchased but not yet updated. When the loan update process is completed, the status changes to Purchased.

ClosedRemove loans

  1. Click the Loans tab.

  2. Select one or more loans from the Currently in Trade list, and then click the Delete icon.

  3. A confirmation message displays with a checkbox that enables you to flag loans as rejected by the investor.

    • If you are deleting a single loan and you flag it as rejected, the Comments box is enabled. Enter a comment if needed, and the click Yes.

    • If you are deleting more than one loan and you flag them as rejected, a Rejected Loans Comment window opens. To enter individual comments for each loan, click the entry in the Comments column for the loan, and then type your comments. When finished, click OK.

    When you select the View eligible loans checkbox, loans that have been flagged as rejected will not show in the list of Eligible Loans for this trade. The "rejected by investor" status displays on the affected trade's Notes/History tab, as well as in the Loan History section of the View Trade Summary window available from the Secondary Registration tool.

  4. When finished editing the trade, click the Save icon.

    If any of the changes result in one or more of the loans falling outside of the defined pricing or eligibility criteria, the loans will be flagged with a red asterisk on the Currently in Trade list on the Loans tab. The specific fields that are outside the criteria will be changed to red text.

ClosedDuplicate a trade

When you duplicate a trade, information from the Details and Pricing tabs are copied to the new trade. Assigned loans, notes, and history are not copied.

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select a trade and click the Duplicate icon.

    • The new trade opens to the Details tab.

  3. Enter a Trade Name/Number for the new trade.

  4. Search for and assign eligible loans, and make additional changes to the trade information as required.

  5. When finished updating the new trade, click the Save icon.

    • The trade is added to the Trades list with a status of Open.

ClosedLock and unlock a loan trade

When you lock a trade, no loans can be assigned to, or removed from, the trade. You can still edit the trade and save updates to both the trade and its assigned loans.

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select a trade, and then click Lock/Unlock.

  3. Click Yes in response to the confirmation message.

    • A lock icon displays to the left of the trade on the Trades list.

  4. To unlock a trade, select a trade, and then click Lock/Unlock.

  5. Click Yes in response to the confirmation message.

ClosedArchive a loan trade

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select a trade, and then click Archive.

  3. Click Yes in response to the confirmation message.

  4. If the trade status is not Purchased, you will be also be asked to confirm that you want to archive the trade.

  5. To view archived trades, select the Archived Trades option above the Trades list.

  6. To return an archived trade to the Current Trades list, select a trade on the Archived Trades list, click Move to Current, and then click Yes in response to the confirmation message.

ClosedExport selected loan trade entries to Excel

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select one or more trades.

  3. Click the Excel icon .

    • Or, on the menu bar, click the Loan Trades menu, point to Export Loan Trade to Excel, and then click Selected Trades Only.

ClosedExport all loan trade entries to Excel

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. On the menu bar, click the Loan Trades menu, point to Export Trade to Excel, and then click All Trades on All Pages.

ClosedExport loan information from a loan trade to Excel

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Double-click a loan trade, and then click the Loans tab.

  3. Select one or more loans , and then click the Excel icon.

ClosedPrint trade entries

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select one or more trades, and then click the Print icon.

ClosedView loan trade history

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Double-click a trade, and then click the Notes/History tab

  3. The History section displays entries for each trade event.

  4. To export the history to a .csv file, click the Excel icon.

ClosedDelete a loan trade

  1. Click the Trades tab, and then click the Loan Trades tab.

  2. Select a trade and click the Delete icon.

  3. Click Yes in response to the confirmation message.

ClosedCustomize Your Loan Trades View

When viewing a loan trade, you can customize the information that is displayed and how it is displayed. You can then save the configuration as the default view that displays whenever you open a loan trade.

When you export contract entries to Microsoft Excel, use the customizable view to configure the information that will be exported and the order of the columns that will display in the Excel spreadsheet.

ClosedAdd or remove columns

  1. Right-click a column header, and then click Customize Columns.

  2. To remove a column, clear the corresponding checkbox.

  3. To add a column, select the corresponding checkbox.

  4. Click OK.

ClosedChange the column order

Click and then drag a column to the desired location.

-OR-

  1. Right-click a column header, and then click Customize Columns.

  2. On the Customize Columns window, select a column name in the list.

  3. Click the up arrow or down arrow in the upper-right corner to move the column up or down in the list.

    The column at the top of the list displays on the far left of the table. The remaining columns display from left to right according to their list order.

  4. Click OK.

ClosedSorting the data

  1. Click a column header to display data in ascending order based on the information in the column.

  2. Alternately click the header to sort the data in descending or ascending order.

    Example: Click the Assigned Date column to display loans in chronological order. with the loans with the highest amounts at the bottom. Click the header again to display the highest amounts at the top.

     You can sort loans based on two levels of loan data. For example, on the Pipeline you can sort loans based on the loan amount and the last finished milestone. First, click the Loan Amount column header to sort by ascending loan amount. Then, click the Last Finished Milestone column header. The loans are sorted by last finished milestone, and the loans within each milestone group are sorted in ascending order by loan amount.

ClosedSave the View

  • After you have set up the data to your specifications, click the Save icon.

See Also:

Create a Loan Trade

Track the Progress of a Trade

Trade Management