Company Information

Use the Company Information feature to enter your company information, create an email signature that can be applied to Status Online templates, and add licensing data for your company and its branches.

To Access the Company Information Setting:

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Company/User Setup, and then click Company Information.

Company Information Tab

Use the Company Information tab to enter company information that displays on reports and loan forms, and to create email signature that can be used in Status Online templates.

Company Information

Type your company name, address, and contact information. The Company Information is printed on reports and placed in loan forms as applicable. For example, when you start a loan, the company fields on the 1003 URLA Part 4 application are populated with the information entered here.

If your company does business under different company names, you can enter as many as four names in the DBA Name fields. You can select one of the DBA names from dropdown lists on forms such as the 1003 Page 3 and the Affiliate Business Disclosure.

ClosedTo add DBA names

  1. Type a name in the DBA Name field.

  2. To add additional names, click the Add More button and then type a name in the new DBA Name field.

Email Signature

Use the Email Signature section to create a company email signature that displays in email notifications for Status Online Updates. The signature is added to an email when content is populated from a template with a signature field. However, if a signature is configured in the My Profile setting in the Personal Settings, the personal signature will be used instead. For additional information about templates, refer to Company Status Online.

ClosedCreate a company email signature

  1. In the Email Signature section, type the content that you want to display for the company signature in a Status Online Update email notification.

  2. To insert an image, click the Image icon to open the Insert Image window, select a file, and then click Insert.

    • To add an image to the Insert Image window, click the New icon, browse to the image, and then click Open.

    • To delete an image from the Insert Image window, select an image, and then click the Delete icon.

  3. To insert a hyperlink, highlight the link text, click the Hyperlink icon, and select an option:

    • To have the link open the WebCenter or Loan Center, select The WebCenter/Loan Center option.

    • To have the link open a website, select General Web address, and then enter the URL for the website in the format http://www.websitename.com

    • To have the link open the recipient's email application, select Email address, and then enter the email address that you want to display in the email To line.

  4. To insert the signature of the Encompass user who is sending the update, click the Insert icon, select the Signature option, and then click Insert.

  5. To insert a commonly used field, click the Insert icon, select the Commonly Used Field option, select a field from the list, and then click Insert.

  6. To insert any Encompass field, select the Other Field option:

    • Type the field ID.

    • Or click the Find icon, select a form in the left panel, right-click a field in the left panel, and then click OK.

  7. When finished, click Save.

Configuring Single Sign-On (SSO) and Mult-Factor Authentication

Near the top of the Company Information screen, two buttons are provided: Configure SSO and Configure MFA. These buttons are for administrators who are setting up SSO or MFA for their organizations or users. Part of this set up requires the administrator to access Encompass Developer Connect and provide information about their company's identity provider. You can click the Configure SSO or Configure MFA button to be taken to Encompass Developer Connect's configuration page where you can proceed with setting up SSO or MFA provider credentials. Refer to the How to Set Up MFA for Encompass guide or Setting Up SSO in Encompass guide for complete instructions.

License Tab

Licensing information is used when running compliance testing on a loan file. The License and License Type in sections specify the lender type for your company, the home state where the company's main (or home) office is located, and the type of licenses used by your company (or its branches) in one or more states.

ClosedComplete the License section

  1. In the License section, select the Use Custom Lender Profile for ECS checkbox to apply your  company's theory of lending (including custom rules) to be applied when running Encompass Compliance Service (ECS) compliance tests on a loan file.

     Before you can use the custom lender profile for ECS, a named contact from your company must contact the ICE Mortgage Technology Technical Support team to complete a custom theory of lending questionnaire and identify any additional setup requirements. The Encompass Compliance Service is currently supported in Encompass Banker Edition only.

  2. Select a Lender Type from the list.

  3. If your company is a depository institution, select the company's Home State from the dropdown list.

    • The applicable laws of the home state are applied to the loan.
  4. If your company acts as a depository institution, you can indicate that no exportation of interest rate-related rules should be applied. This enables you to always apply the rules for the loan’s subject property state rather than relying on ICE Mortgage Technology to create a custom lender profile for this purpose. To make this indication, select the My Company wishes to not apply interest rate exportation checkbox.

  • Note that this checkbox will be inactive (i.e., grayed out) when the Lender Type is set to National Bank (FNB) or State Licensed Lender – Non Depository Institution (STLIC) so that administrators are prevented from opting out of this interest rate exportation for these types of lenders.

ClosedComplete the License Type in section

  1. If your company does business in more than one state, select the All State option from the list.

    • Or, if your company does business in just one state, select the state to display only the licenses for that state.

  2. In the Select column, select each license type that applies to your company.

  3. When you select a license, the Exempt checkbox displays. Select the checkbox if you do not want the Encompass Compliance Service to apply any license or compliance rules associated with that license in the property state. (Note that the Encompass Compliance Service is currently supported in Encompass Banker Edition only.)

  4. Enter the license number and additional details about the license as needed. To enter data in one of the license columns (or to select a value to populate to a column from the dropdown list or calendars provided), double-click the desired cell in the column. A text entry field, dropdown list, or date field will display.

Statutory Election

If your company does business in Maryland or Kansas, select the appropriate option for Statutory Election for first lien, subordinate lien, junior, closed-end, and open-end loans for subject properties in Maryland or Kansas.

ATR/QM

Effective on applications on or after January 10, 2014, the Consumer Financial Protection Bureau’s (CFPB) amendment to Regulation Z that implements sections 1411, 1412, and 1414 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (Dodd-Frank Act) prohibits creditors from making most residential mortgage loans against a closed end first or junior lien secured by a 1-4 unit dwelling unless the creditor makes a reasonable, good faith determination of the consumer's ability to repay the loan. In addition, the rule establishes certain protections for creditors who make a "qualified mortgage". The CFPB has also created specific exemptions and modifications to this Ability-to-Repay rule for small creditors, community development lenders, and housing stabilization programs.

  • To indicate your company qualifies as a small creditor or rural small creditor, select Small CreditorClosed (Usually a community bank or credit union that has less than $2 billion in assets and in the previous 12 months made 500 or fewer first-lien mortgages or Rural Small CreditorClosed (Usually a community bank or credit union that has less than $2 billion in assets, in the previous 12 months made 500 or fewer first-lien mortgages, and made more than 50% of its residential mortgage loans in counties designated as “rural” or “underserved”) from the dropdown list.

 One of these options must be selected for the ATR/QM Eligibility checklist (in the ATR/QM Management tool) to render eligibility results in its Small Creditor Qualified Mortgage column.

  • To indicate your company qualifies as an exempt creditor, select the option that best describes your business from the Exempt Creditor dropdown list: community development financial institution, community housing development organization, down payment assistance provider, or non-profit organization.