Feature Enhancements in Version 21.3 (Banker Edition)
This section discusses the updates and enhancements to existing forms, features, services, or settings that are provided in this release.
Rebranding Updates in Encompass
(Updated on 1/26/2022)
Rebranding Updates in Encompass
With the acquisition of Ellie Mae, Inc. by Intercontinental Exchange in 2020, Ellie Mae, Inc. officially became ICE Mortgage Technology in May 2021. In support of this company naming update, references to Ellie Mae in the Encompass user experience have now been updated to ICE Mortgage Technology. In addition, a new design for the Encompass logo is being introduced in Encompass 21.3.
For example, the Encompass log in screen now features the new Encompass logo and ICE Mortgage Technology branding.
The “About Encompass” box now features ICE Mortgage Technology branding and naming, along with an updated copyright notice.
References to Ellie Mae on Encompass Settings screens have been replaced with ICE Mortgage Technology. For example, this tab in the Personas setting has been updated from Ellie Mae AIQ to ICE Mortgage Technology AIQ.
References to from Ellie Mae - www. elliemae.com have been replaced with from ICE Mortgage Technology - www.icemortgagetechnology.com in the footer of output forms such as the Interim Servicing Tracking Summary.
The Encompass SDK Installer has been updated with the new Encompass logo. In addition, the License Agreement within the installer has been updated.
Support for 0% Interest Loans and Simple Interest Amortization
Encompass now supports simple interest amortization for closed end loans (including calculations updates to handle simple interest payment schedules and simple Interest P&I payment) and 0% interest payment loans for lenders originating down payment assistance loans for affordable housing, for example Habitat for Humanity and state and local housing agencies. The supported options include control for how 0% loans are presented from a disclosures standpoint in the projected payments table. These loan options will still require Notes and Mortgages from the State Agencies, which include language around loan payment terms and forgiveness requirements. Concurrent with the release of Encompass 21.3, additional plan codes will be made available to support these documents.
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0% interest amortizing loans
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0% interest loan with no payments and the loan amount fully forgiven at term
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0% interest loan with no payments and a balloon payment due at term
Updates in Encompass include:
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Support for 0% interest calculations
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Updates to the RegZ Forms and the Piggyback Loan Tool to support 0% options and simple interest
For detailed information, refer to the Working with 0% Products guide.
CBIZ-24514, CBIZ-34314, CBIZ-35156
(Added on 8/24/2021)
Updates have been made to Encompass input forms, payment schedule calculations, and P&I payment calculations to supports simple interest amortization for closed end mortgage loan. Standard interest accrues on a 12-month basis and is calculated using 360 days of interest per year (30 days per month), while simple interest is calculated on a daily basis using 365 days per year (actual days per month), resulting in 5 additional days of interest accruing per calendar year for simple interest.
Encompass now supports the following actuarial accrual methods for simple interest closed end mortgages:
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Actual 365 (365/365) – Interest calculations are based on a 365-day year regardless of whether the year is a leap year. Interest per day is based on 365 days and interest per month is based on the actual days in each month.
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Actual 366 (365/366) – Interest calculations are based on a 365-day for standard years and a 366-day year for leap years. Interest per month is based on the actual days in each month.
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Actual 360 (365/360) – Interest calculations are based on a 360-day year regardless of whether the year is a leap year but is charged based on actual days. This results in the highest total interest charged to the borrower with the highest daily rate and highest number of days collected.
Lenders can configure the interest accrual options for a loan by using a new Interest Accrual Options section that has been added to the RegZ-LE, RegZ-CD, and RegZ-TIL input forms. The selection made in this section affect the calculations for the simple interest payment schedule, which translates into the finance charges and APR, and the calculations for the simple interest P&I payment.
CBIZ-2234
(Updated on 10/22/2021)
To support simple interest and 0% interest loan options, a new Interest Accrual Options section has been added to the Reg Z-CD, RegZ-LE, and RegZ-TIL input forms. The fields in this section are also available in RegZ popup window accessible from the Piggyback loans tool and in Loan Program templates and on the Select Loan Template pop-up window that opens when you click the Find icon (magnifying glass) next to the Loan Program field (field ID 1401) on forms such as the RegZ-LE.
The Interest Accrual Options section includes a new 0% Payment Option (field ID 4746). This field is applied to loan calculations only when a loan’s note rate (field 3) is set to 0%. The following values can be selected from the dropdown list:
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Amortizing Payment – This value displays by default.
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No Payment with Balloon
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No Payment – Fully Forgiven
All three options can be used with fixed rate 0% loans. The No Payment options require that a loan has a fixed amortization. For ARM loans with an initial 0% interest, Encompass calculations support only the Amortizing Payment option. It is recommended that you do not select a No Payment option when working with 0% ARM loans.
When a user applies a loan program in which the 0% Payment Option is blank, Encompass does not overwrite existing values in the loan.
The following fields have been added to the Interest Accrual Options section to enable lenders originating loans with simple interest to set the parameters used to correctly calculate payment streams, finance charges, and APR.
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Interest Days/Days in a Year (field ID 1962) – This is an existing field with the following options: 360/360 (standard interest), 365/365, and 365/360. Prior to Encompass 21.3, this field was used to capture the accrual method and days but was not applied to the payment schedule calculations.
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Use 366 Days in Leap Year (field ID 4748) – This is a new field. When selected, it is applied to calculations only if 365/365 or 365/360 is selected for the Interest Days/Days in a Year (field ID 1962).
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Use Simple Interest Accrual (field ID 4749) – This field is used in combination with Interest Days /Days in Year (field ID 1962). This field must be selected to apply simple interest calculations to the P&I payment and payment schedule when an option with 365 days (365/365, 365/360) is used.
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Number of Days (Biweekly, Interim Interest Classic HELOC) (field ID SYS.X2) – This is an existing field. Selections in this field affect interim interest collected at closing, as well as biweekly payment schedules and classic HELOC schedules that are not configured using the HELOC Management input form.
In previous versions of Encompass, simple interest was available only for HELOC and Biweekly loans by using the Number of Days dropdown list (field ID SYS.X2) to select terms to use for the interest calculation (360 or 365) for these types of loans.
Migration
When migrating an existing loan, default values are not populated to the newly added fields. Lenders can set the field value manually or leave it as is if they want to keep the evaluation for their previously closed loans.
CBIZ-34330, CBIZ-40032, CBIZ-24514
(Added on 8/24/2021)
Calculation updates have been made to support payment schedules for simple interest loans based on the options selected in the new Interest Accrual Options section on the RegZ-LE, RegZ-CD, and RegZ-TIL.
If the Use Simple Interest Accrual checkbox (field ID 4749) is not selected, a default value of 360/360 (standard accrual method) is used for calculations regardless of the selection made for the Interest Days/Days in a Year (field ID 1962). The 360/360 method uses 30 days of interest for each month regardless of how many days are in the month. The finance charge will include any odd days of interest captured in Fee Line 901 on the 2015 Itemization or 2010 Itemization.
If the Use Simple Interest Accrual checkbox (field ID 4749) is selected, the selections for the Interest Days/Days in a Year dropdown list (field ID 1962) and the Uses 366 Days in a Leap Year checkbox (field ID 4748) are used to determine the simple interest calculations for the payment schedule, according to the logic in the table below.
The Use 366 Days in a Leap Year option is applied to calculations only when the Use Simple Interest Accrual checkbox has also been selected.
Interest Days/ Days in a Year | Use 366 Days in Leap Year | Description |
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365/365 | Selected | Every year is calculated as 365, except for leap years, which are calculated as 366. Monthly interest is calculated on the actual days in the prior month. |
365/365 | Cleared | Every year is calculated as 365, including leap years. Monthly interest for each payment is calculated based on the actual days in the prior month. |
365/360 | Selected or cleared | The days per year are always 360 in this method. Monthly interest for each payment is calculated based on the actual days in the prior month. |
For amortizing loans, Encompass will calculate a P&I payment that will bring the loan balance to $0.00 with the last payment. In some cases, the simple interest accrual, even with rounding of the payments within the schedule, can have a higher final payment than the prior payment in the schedule. If this difference in payment exceeds the limit set in certain states, the Encompass Compliance Service will generate an alert notifying the lender. The loan amount may require a slight adjustment in these scenarios to bring the payment schedule into tolerance if it cannot be corrected with rounding.
Because Encompass already supports simple interest for the following types of loans, calculation changes will not affect payment schedules for:
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Bi-weekly loans
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Construction-only loans
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The construction portion of construction-to-perm loan
The permanent portion of construction-to-permanent loans where the Number of Days (field ID 1962) is set to 365/365 will see a difference in the overall finance charge based on updates to the permanent portion of the loan. This affect only the permanent portion of construction-to-permanent loans originated after updating to Encompass 21.3.
CBIZ-34314
(Updated on 9/30/2021)
Calculations used to determine P&I payments for loans have been updated to correctly determine the payments to populate for simple interest loans. This includes adjustments to ensure that the final P&I payment does not exceed the prior payment by more than the amount set by regulatory requirements. For example, regulatory requirements in West Virginia (HB4411) require that the final payment be no more than $5.00 higher than the prior payment in the schedule. These calculation changes affect P&I payments disclosed on the URLA (2009 and 2020 versions), the Transmittal Summary (1003), and the ATR/QM Management forms.
When the Use Simple Interest Accrual checkbox is selected, the P&I payments are calculated in such a way that the amounts do not change from month to month, with the following exceptions:
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ARM Loans – When an ARM adjustment occurs, the calculated P&I in the payment schedule is updated using the revised rate.
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Last Payment – When the initial payment schedule calculation results in a final payment that exceeds the prior payment in the schedule by more than 0.005 multiplied by the number of payments in the loan term, Encompass recalculates the payment schedule until the last payment is within tolerance or until 100 attempts have been made, in which case there is a possibility that the final payment may exceed the allowable limit on the prior payment.
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Construction to Permanent Loans - Calculated P&I payments in the payment schedule may change at the following points:
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Construction ARM – P&I adjustments occur when the ARM rate is adjusted.
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Construction to Permanent – P&I adjustments may occur when the loan moves from the construction portion of the loan to the permanent portion.
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The calculation updates listed above applies to loans that are not HELOC loans and are not construction-only loans.
These updates do not affect existing construction or construction-to-permanent loans unless you open a construction-to-permanent loan with 365/365 selected for the Interest Days/Days in a Year (field ID 1962) and then select the Use Simple Interest Accrual checkbox.
The recommended best practice is for lenders to review their existing loans to identify any non-construction loans with 365/365 incorrectly selected for Interest Days/Days in a Year. Prior to Encompass 21.3, simple interest accrual was not supported for non-construction loans, so selecting 365/365 would not affect the accrual method used for those loans. With simple interest now supported in Encompass 21.3, any existing non-construction loans with 365/365 selected will throw an error when submitted to the Encompass Compliance Service. Because the Encompass Compliance Service now maps and tests the accrual method against the selection for Interest Days/Days in a Year, the finance charges for existing non-construction loans with 365/365 selected will not match the results expected for simple interest accrual.
CBIZ-35156
Home Equity and HELOC Loans
(Updated on 9/17/2021)
Encompass now supports HELOCs and closed-end home equity loans (HELoans) using the URLA 2020 forms.
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Actual days and monthly interest options for closed end home equity loans, including the ability to use simple interest for HELOC and HELoans.
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Updates to the 1003 URLA-Lender input form and corresponding updates to Loan Program Templates enable lenders to use either TRID or GFE/TIL disclosures for HELOC loans.
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Lenders can now use a consistent application format for all their loan and HELOC applications.
For detailed information, refer to the Working with Home Equity Loans and Lines of Credit guide.
CBIZ-38182
To accurately capture the cash to close for a HELOC loan, the HELOC Initial Draw amount (field ID 1888) rather than Total Loan Amount (field ID 2) is now used in the qualifying the borrower calculation for purposes of calculating the cash to or cash from the borrower.
To support this change, when HELOC is selected for the Loan Type (field ID 1172), updates have been made to the Total Mortgage Loans section on the 1003 URLA – Lender input form and a new calculation is used for the Total Mortgage Loans amount (field ID URLA.X148).
For HELOC loans, the Total Mortgage Loans (URLA.X148) is now populated with the combined total of the HELOC Initial Draw at Closing (field ID 1888) and the other new mortgage loans on the property (field ID URLA.X230). The calculation for the Total Mortgage Loans amount will be retriggered when there is a change to the Loan Type (field ID 1172), HELOC Initial Draw at Closing (field ID 1888), or the other mortgage loans on the property (field ID URLA.X230).
The following updates have been made on the 1003 URLA – Lender input form when HELOC is selected for the Loan Type (field ID 1172):
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In the Total Mortgage Loans section, on line I, the Loan Amount (field ID 2) is replaced with the HELOC Initial Draw at Closing amount (field ID 1888). This field is editable. An Edit icon is available for the field to enable users to open the Calculate HELOC Amount pop-up window.
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In the second row on line I, the label for the Loan Amount Excluding Financed Mortgage Insurance (field ID 1109) is changed to HELOC Total Credit Limit.
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The Total of M1 to M6 line at the bottom of section M has been removed. For loans that are linked via the Piggyback Loan tool, including HELOC loans, the line has been replaced with the following line:
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If the currently open loan is linked to a first lien loan, the label for M7 reads: Closing Costs from Linked 1st and the amount (field ID 1851) displays in the right column.
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If the currently open loan is linked to a subordinate lien loan, the label for M7 reads: Closing Costs from Linked Subordinate and the amount (field ID 1851) displays in the right column.
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Migration
This calculation update is not applied to existing loan files in Encompass when updating to Encompass 21.3, but after the update, the calculation is applied when a loan file is saved or when an update to the loan triggers recalculations in the loan file.
CBIZ-38183
Encompass eClose
Support for Hybrid eClose with eNotes
When sending a closing package to a settlement agent, you can now configure the Closing Type to be a hybrid closing with an eNote. Select this option by clicking the Configure Closing Type button on the eClose window and then selecting Hybrid with eNote. Previously the Encompass eClose process supported only Hybrid or Ink-Only closing types.
If your company has configured the settings to support hybrid closings with eNotes, when you click the Configure Closing Type button on the Closing Package window, the Configure Closing Type window opens with options for Hybrid eClosing and Ink Only Closing. In the Promissory Note section under the Hybrid Closing option, additional options are available for eNote and Paper Note.
If your company has not enabled support for hybrid closings with eNotes, only the options for Hybrid eClosing and Ink Only Closing display, without the Promissory Note options.
Please note that the following Admin Tools settings must be set up to support hybrid closings with eNotes:
- Allow "Hybrid with eNote" Closing - When Enabled is selected, Encompass users will see promissory note options for eNote or Paper Note when selecting a closing type from the eClose window. When Disabled is selected, these options will not be visible. This setting is managed in the Encompass Admin Tools > Settings Manager > eClose category.
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MERS MIN Number in Reporting Database - In the Encompass Reporting Database, the MERS MIN # field (field ID 1051) length must be set to 18 digits to help ensure the complete 18-digit MIN (Mortgage Identification Number) is provided with the loan to the MERS® System. (The default field length is 16 digits.) This setting is managed in Encompass Admin Tools > Reporting Database.
For detailed information about working with eNotes, refer to the Encompass eClose User Guide guide.
DOCP-16490, CBIZ-35213
Updates to the Workflow for Sending eClose Packages
When sending eClosing packages, updates have been made to the options available when you click the Approve for Signing button on the Closing Package window.
When the Approve for Signing window opens, different options now display based on the scenarios described below.
Some of the scenarios below provide a Make package previewable on date field to enable signers to view the package prior to the closing date. However, the preview option will not display if your Encompass administrator has disabled the preview feature in the Admin Tools settings.
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eSign Package with an eNote – Approved on the Closing Date – This scenario occurs when an eSigning package with an eNote is approved on the same day as the Closing Date selected in the loan file.
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eSign Package with an eNote – Approved Prior to the Closing Date – This scenario occurs when an eSigning package with an eNote is approved on a date prior to the Closing Date in the loan file.
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eSign Package Without an eNote – Approved on the Closing Date – This scenario occurs when an eSigning package does not have an eNote and is approved on the same day as the Closing Date in the loan file.
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eSign Package Without an eNote – Approved Prior to the Closing Date – This scenario occurs when an eSigning package does not have an eNote and is approved on a date prior to the Closing Date selected in the loan file.
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Ink-Only Packages
DOCP-25639, DOCP-27416
Rebranding Updates in Encompass
The Configure Closing Type button has been removed from the Manage Closing window and the following sections now display on the ribbon at the tops of the window:
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Scheduled Signing
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Closing Date
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Closing Type
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eNote Status
For ink-only signing packages, the Scheduled Signing section in the ribbon is replaced with an Available for Review section that display the preview date for the package.
DOCP-26403
Updates to the Process for Redrawing an eClose Package
An update has been made the redraw process that allow lenders to adjust and resend a closing package that was previously sent. Redraws are by clicking the eClose button on forms such as the RegZ-CD and then clicking the Redraw button when the Closing Package window opens.
In previous versions of Encompass, there were two options for redraws:
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If documents had previously been sent to the settlement agent but had not been approved for signing, the lender had the option to redraw and replace the previously generate package.
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If documents had been sent to the settlement agent and had been scheduled for signing, regardless of whether the notifications to sign the documents had been sent to the document signers), the lender could:
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Remove the existing closing package and create a new package when redrawing.
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Keep the existing closing package intact and create a new package when they redrew the documents.
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In Encompass 21.3, the following options are now available:
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If a package has been delivered to the signers (if you used the Grant immediate access for eSign option or if the current date is past the scheduled delivery date/time), the package is considered delivered and you cannot withdraw the package. When you redraw the package, you remove the ability to sign the previous package, but not the ability to view the package. The package remains visible on Encompass Consumer Connect.
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A new Allow user to discard an approved but undelivered package policy has been added to the Encompass Admin Tools that controls on a company-wide level whether users can cancel packages that have not yet been delivered to the signers. If the package was not delivered to the signers and the company policy allows a user to cancel undelivered packages, the package is cancelled and replaced with the new package, and the following message displays.
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If the package was previously delivered (or if the package was not delivered, but the company policy does not allow for the cancellation of undelivered packages) the package is voided. It will still be visible to the signers, but it can no longer be signed. The following message displays.
Signers can open and view the documents in a voided package but can no longer sign them.
MERS Registration for Redraw Packages
When a package containing an eNote is delivered and signed, you can void the package and reverse the MERS registration of the eNote. The following message displays when you redraw the package.
If you do not have persona rights to reverse a registration, you cannot redraw and the following message displays:
When you close the message window, the Send to Settlement Agent button is disabled on the eClosing Package window. The registration must be reversed from the Packages tab in the eFolder by an Encompass user who has been given persona rights to unregister eNotes.
DOCP-17135, DOCP-23668
A new eNote tab is available in the eFolder for personas who have been granted permission to view it. This tab tracks the history of the eNote. Content is read-only. The tab displays information that is stored in the eNote vault, providing users with access to the information without having to log in to the eNote vault.
Viewing the eNote
At the top-right of the eNote tab, above the document image, click the Open eNote Viewer button to view the eNote.
Working with eNotes
Use the icons on the eNotes tab to complete the actions described below:
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Audit Trail – Use the Audit Trail to view eNote transfer data. The Audit Trial tracks the action type, the user who performed the action, and the date and time when the action occurred.
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eDeliver – Use the eDeliver option to deliver an electronic copy of the note to a recipient for review, for example, an investor who might want to buy the loan, but wants to inspect the note first.
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Transaction History – Use the Transaction History option to view the transaction history for the eNote. The Transaction History tracks the transaction, transaction type, result and date/time for each transaction.
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Reverse Register – Use the Reverse Registration option to reverse the registration of an eNote manually.
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Transfer an eNote – Use the Transfer button to transfer an eNote. A transfer occurs when moving the eNote to another vault or transferring ownership of the eNote to another company, for example, selling the loan to another investor.
DOCP-22270, DOCP-17131, DOCP-23668
(Updated on 8/24/2021)
Encompass administrators can now create email notification templates that can be used when eClose packages are sent to recipients or when initial disclosure packages are sent for loans originated on Encompass LO Connect. These templates can be configured so that different types of recipients receive different email notifications. For example, you can send notifications to the borrowers based on one template, while sending notifications based on another template to loan associates (Encompass users who are assigned to the loan). Encompass provides preconfigured default templates for both types of packages in the setting.
The ability to create initial disclosure notification templates for loans originated Encompass LO Connect is available with the initial Encompass 21.3 release, but the notification emails themselves will be made available in a future release of Encompass LO Connect.
To Configure a Notification Template
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On the menu bar, click Encompass, and then click Settings.
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On the left panel, click eFolder Setup, and then click Notification Templates.
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In the right panel, click the New Template button.
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On the New Templates window, type a template name/subject.
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The text entered in this field displays on the subject line of the email notification.
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The Template name/subject field is a required field (identifiable by the red dot after the field name). If you do not complete this field, a message displays next to the field when you try to save the template.
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In the Recipients dropdown list, select one or more recipient types who will receive the email.
You can assign multiple recipients types to each template. However, a recipient type can only be assigned to one template at a time. If you add a recipient type to one template, the recipient type will not display in the dropdown list when you create additional templates. The following recipient types are available:
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Borrowers – The borrowers or co-borrowers associated with a loan.
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Non-Borrowing Owners – Individuals assigned as non-borrowing owners in the File Contacts tool.
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Loan Associates - Encompass users assigned to the loan.
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Others – Non-Encompass users who are in file contact.
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Use the Workflow field to select one of the following options.
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eClose – Select this option to configure notification templates for eClose packages. This option is selected by default.
The eClose workflow is accessible to all users who have permission to access the setting, but templates created using this workflow can only be used if you have enabled the eClose feature in Encompass.
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Disclosures – Select this option to configure notification templates for initial disclosure packages for loans originated in Encompass LO Connect.
The ability to create initial disclosure notification templates for loans originated Encompass LO Connect is available with the initial Encompass 21.3 release, but the notification emails themselves will be made available in a future release of Encompass LO Connect.
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Type an email message in the Email Body section.
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The Email Body field is a required field (identifiable by the red dot after the field name). If you do not complete this field, a message displays next to the field when you try to save the template.
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Use the icons at the top of the section to format text and to add hyperlinks or images.
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Click SHOW HTML to view or edit the the HTML code for the body text.
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Click Signature to insert an electronic signatue in the notification email. The signature is populated from the sender’s My Profile setting. If a signature is not configured in the My Profile setting, the signature is populated from the company email signature as configured in the Company Information setting.
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To add a hyperlink to the notification text, select the text that you want to make into a link and then click the Link icon on the toolbar.
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Recipient's Web Portal Link – This is a link to the Encompass Consumer Connect web portal for the loan. The link is inserted by Encompass when the email is sent.
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General Web Address
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Email Address
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To populate data from selected fields in the loan, click the Custom Fields dropdown list, point to a field category, and then click the field from which you want to pull data.
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To add a field that displays on an Encompass input form, click the Other Fields button.
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When the Find a Field window opens, select an Encompass input form in the panel on the left.
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When the form displays in the right panel, right-click the field you want to add. The field will change color.
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Click OK to add the field code to the notification email body text.
DOCP-20873, NICE-36042
Encompass users can now view the following content from the Signers window when approving an eClose closing package for eSigning:
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Content of notification emails that will be delivered when the package is sent
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Contact information for the email recipients
DOCP-21133, DOCP-23590
New Admin Tools Settings Manager Options for eClose
A new eClose category has been added to the Settings Manager in the Encompass Admin Tools and the following new options are available to configure the Encompass eClose workflow your company uses.
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Allow user to discard an approved but undelivered package – Select Enabled or Disabled to enable Encompass users to an eClose package that has been approved for delivery but has not yet been delivered to the settlement agent.
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Allow "Hybrid with eNote" Closing - When Enabled is selected, Encompass users will see promissory note options for eNote or Paper Note when selecting a closing type from the eClose window. When Disabled is selected, these options will not be visible.
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Package expiration default days – Select the day when the package expires, after one day or two days, or on the day of the signing.
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Package Preview – Enable or disable the ability of signers to preview the package. The setting is disabled by default.
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Approve for signing default date – Select Todays Date or Closing Date. The default setting is Todays Date.
NICE-35838, NICE-36781
The following new Options have been added to the Encompass Personas setting (Encompass > Settings > Company/User Setup > Personas) to support eClose features offered in Encompass 21.3.
On the Loan tab in the Close Docs section, the following new checkboxes have been added:
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Package Preview - Gives a persona permission to set a date when signers can preview an eClose package.
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Package Expiration - Gives a persona permission to set the date when an eClose package expires.
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eNote Tab – Gives a persona access to the new eNote Tab in the eFolder.
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Reverse Registration - Gives a persona the ability to reverse the MERS registration for an eNote
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Transfer – Gives a user access to the Transfer button on the eNotes tab in the eFolder, allowing the user to move an eNote to another vault or transfer ownership of the eNote to another company.
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On the Settings tab, a new Notification Templates checkbox has been added under the eFolder Setup checkbox to give a persona access to the new Notification Templates setting (Encompass > Settings > eFolder Setup > Notifications Templates).
On the eFolder tab, two new checkboxes have been added:
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Packages Tab – Gives a persona access to the new Packages tab in the eFolder.
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eSign Packages – Gives a persona the ability to eSign packages by clicking the Review & Sign link for a loan on the Packages tab in the eFolder.
NICE-33488, NICE-36425, NICE-36066
Loan-Level Selection of a MERS Org ID for eClose eNote Registration
To provide for scenarios where a company has more than one MERS Org ID (for example when a company acquires another company or when two organization within a company do business as distinct entities), updates have been made to the RegZ-CD input form to enable users to update the MERS Org ID on a loan as needed. The enables users to select the appropriate MERS Org ID number when an eNote from an eClose closing document package is being registered with MERS.
The MERS Organization ID is a 7-digit code that can be configured in Encompass in two ways:
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The number can be configured for the entire company in the Automated MERS MIN Numbering setting (Encompass > Settings > Loan Setup > Auto MERS MIN Numbering).
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The number can be configured for an organization within the company when configuring a folder in organization section in the Organization Company/User Setup (Encompass > Settings > Company/User Setup > Organization/User).
Automated MERS MIN Numbering setting
Company/User Setup setting
The following new fields have been added to the Loan Information section on the RegZ-CD input form to support adjusting the correct MERS Org ID as needed when registering an eNote with MERS.
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MERS Org ID (field ID 4722) – The loan-level MERS Organization ID. Read-only field with a lock. Loan level field can be made lockable so lender can write rules or manage. The MERS Org ID would not be affected if MERS MIN number removed or updated (5/4/2021)
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MOM (field ID 4723) – Encompass selects the MOM (MERS original mortgagee) checkbox when the MERS MIN Number is entered. When the Number is removed, Encompass clears the checkbox.
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Settlement Agent Disbursed Funds Date (field ID 4724) – The date and time the settlement Agent updates the loan as disbursed. This information is sent electronically during the eClose process and cannot be edited by an Encompass user.
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MERS MIN button (field ID mersmin) – Click this button to populate a new MER MIN number based on the Encompass settings.
When a new loan is created, Encompass populates the default MERS Org ID for the user creating the loan based on the organization to which the user belongs. When multiple MERS Org IDs have been configured in your Encompass settings, users can click the Lock icon to enable the dropdown list and select a different ORG ID number as needed.
After registering an eNote with MERS, the MERS Org ID for the loan cannot be changed. A lender must unregister an eNote with MERS before updating the MERS Org ID for a loan.
CBIZ-37526
New Fields for Managing Information About eNote Current Ownership Within MERS
The following new fields have been added to Encompass to capture information recorded in the eNote vault for the current eNote ownership information within MERS. These fields display on the eNote tab in the Encompass eFolder when the loan has an eNote registered with MERS.
Field Name | Field ID | Description |
---|---|---|
eNote Lender Name | 4725 | Lender Name from the registered eNote |
eNote MERS MIN Number | 4726 | MERS MIN Number from the registered eNote |
eNote Registered DateTime | 4727 | Registration Date of eNote as returned from eVault inquiry |
eNote Authoritative Copy | 4728 | Indicates whether an eNote is the Authoritative Copy |
eNote Controller Org Id | 4729 | ID for current Org with Controller rights |
eNote Controller Org Name | 4730 | Name of current Org with Controller rights |
eNote Location Org Id | 4731 | ID for current Org with Location rights |
eNote Location Org Name | 4732 | Name of current Org with Location rights |
eNote Master Servicer Org Id | 4733 | ID of current Org with Master Servicer rights |
eNote Master Servicer Org Name | 4734 | Name of current Org with Master Servicer rights |
eNote Subservicer Org Id | 4735 | ID of current Org with Subservicer rights |
eNote Subservicer Org Name | 4736 | Name of current Org with Subservicer rights |
eNote Secured Party Org Id | 4737 | ID of current Org with Secured Party rights |
eNote Secured Party Org Name | 4738 | Name of current Org with Secured Party rights |
eNote Secured Party Delagatee Org Id | 4739 | ID of current Org with Secured Party Delagatee rights |
eNote Secured Party Delagatee Org Name | 4740 | Name of current Org with Secured Party Delagatee rights |
eNote Delagatee for Transfer Org Id | 4741 | ID of current Org with Delagatee for Transfer rights |
eNote Delagatee for Transfer Org Name | 4742 | Name of current Org with Delagatee for Transfer rights |
eNote Transfer Effective Date | 4743 | Effective date of the most recent Transfer request |
eNote Transfer Status | 4744 | Status of the most recent Transfer request |
Settlement Agent Disbursed Funds Date Time | 4724 | Date and Time Settlement Agent updates loan as disbursed. This field displays on the RegZ-CD input form below the Disbursement Date (field ID 2553). |
CBIZ-35838
New Closing Type Field Added to Loan Program Templates
A Type of Closing section and a Closing Type dropdown list (field ID 4689) have been added to the Loan Program Templates setting (Encompass > Settings > Loan Templates > Loan Programs) to enable administrators to set up loan programs that utilize specific types of eClose closing packages.
The Closing Type dropdown list include the following options:
-
Ink Only
-
Hybrid
-
Hybrid with eNote
-
eSign Only
The Closing Type dropdown list (field ID 4689) does not display on any Encompass input forms, but it can be added to the Encompass Reporting Database, custom forms, and reports.
The Hybrid with eNote option only displays in the dropdown list when the Allow “Hybrid with eNote” Closing option has been enabled in the eClose Category in the Admin Tools Server Settings Manager.
If a template is created while the Allow “Hybrid with eNote” Closing option is enable, and the option is later disabled, the option continues to be available in the dropdown list in the template.
The Type of Closing section and the Closing Type dropdown list also display on the Select Loan Template pop-up window that opens when you click the Find icon (magnifying glass) next to the Loan Program field (field ID 1401) on forms such as the RegZ-LE. Because the Plan Code section is not editable on this window on a loan level, the Closing Type dropdown list has been moved to an editable section at the top of the pop-up window.
When a template is created with the Hybrid with eNote option enabled and the Hybrid with eNote option is later disabled in the Admin Tools, the Closing Type is left blank when applying the template.
CBIZ-39215, CBIZ-39221, CBIZ-39424
Support for New Lock Update Lock Request Type
(Added on 8/24/2021)
The term “Active Re-lock” has been replaced with “Lock Update” in various Secondary Setup settings to avoid confusion over an active re-lock and an inactive re-lock.
These are label changes only and do not affect the behavior of the settings.
-
Lock Update and Re-Lock Enablement section of the Product and Pricing setting:
-
The Re-Lock Enablement section header has been renamed Lock Update and Re-Lock Enablement.
-
The Enable Re-Locks checkbox has been renamed Enable Lock Updates and Re-Locks.
-
The Enable Re-Locks for TPO Clients checkbox has been renamed Enable Lock Updates and Re-Locks for TPO Clients.
-
The For Inactive Locks section has been renamed For Lock Updates (Active Locks).
-
The Only allow Re-Lock (Historical Pricing) when a current lock exists checkbox has been renamed Only allow Lock Updates (Historical Pricing) when a current lock exists.
-
The Allow Get Pricing (Historical) Request for Re-Locks checkbox has been renamed Allow Get Pricing (Historical) Request for Lock Updates.
-
Auto-Lock setting:
-
The Enable Auto-Lock for Re-Locks for Active and Inactive Locks checkbox has been renamed Enable Auto-Lock for Lock Updates (Active Locks) and Re-Locks (Inactive Locks).
-
Lock Desk Setup Lock Desk Schedule/ONRP tab:
-
The Allow Active ReLock Requests during lock desk shut down checkbox has been renamed Allow Lock Update Requests (Active Locks) during lock desk shut down.
(Added on 8/24/2021)
A new “Lock Update” lock request type has been added to the Lock Request Form to avoid confusion over an active re-lock and an inactive re-lock.
-
If the Enable Lock Updates and Re-Locks option is selected in the Product and Pricing setting, and the Request Lock Status (field ID 4209) is set to “Active Lock”, “Lock Update” will be available in the Request Type (field ID 3841) dropdown list.
If the Encompass Product & Pricing Service (EPPS) is used to price loans, EPPS will return historical pricing.
-
If the Enable Lock Updates and Re-Locks option is selected, and the Request Lock Status is set to “Expired Lock” or “Cancelled Lock”, the Request Type will be set to “Re-Lock”.
If the Encompass Product & Pricing Service (EPPS) is used to price loans, EPPS will return current pricing.
-
When the lock update request is submitted, a lock request type of “Update” will be displayed in the Secondary Registration/Snapshot List and the Secondary Lock Tool.
Updates to Buy Side and Sell Side Pricing
(Added on 8/24/2021)
A new Save Progress button has been added to the Secondary Lock Tool for pending lock requests to enable users to update their Sell Side Lock and Pricing data without affecting their Buy Side Lock and Pricing data.
For pending lock requests, the Update Sell/Comparison button has been removed.
Once the Save Progress button is selected, the existing Lock Request log will be updated but a new snapshot will not be created.
(Added on 8/24/2021)
A new Save button has been added to the Secondary Lock Tool that is displayed after the Update Sell/Comparison button is selected to enable users to update their Sell Side Lock and Pricing data without affecting their Buy Side Lock and Pricing data.
When the Update Sell/Comparison button is selected:
-
The Sell Side Lock and Pricing column and the Execution Summary column can be edited.
-
The Buy Side Lock Request column and the Buy Side Lock and Pricing column cannot be edited.
-
The Get Sell Side Pricing button will be enabled.
-
A new Lock Request log will be created.
-
A new Lock Confirmation log will be created.
-
A new snapshot will be created.
-
No calculations triggered by the Update Sell/Comparison button will be performed with the exception of the Purchase Advice calculation and the calculation for Field 2300.
-
No Log entry will be created.
(Added on 8/24/2021)
When the most recent confirmed snapshot is selected, the Update Sell/Comparison button will now be enabled for certain statuses to enable users to update their Sell Side Lock and Pricing data without affecting their Buy Side Lock and Pricing data. The eligible statuses are:
-
Locked
-
Expired Lock
-
Denied Lock (if the snapshot was previously confirmed and not previously pending)
(Added on 8/24/2021)
The behavior of the Secondary Registration/Snapshot List has been modified to avoid confusion when the Buy Side is active and the Sell Side is expired.
-
The red lock icon will not be displayed when the Sell Side lock is expired (field ID 2222).
-
A warning icon and the date in red will be displayed in the Investor Delivery Date column when the investor delivery date (field ID 2297) has passed.
Encompass Forms and Tools
Support for USDA Form 3555-21 Updates for URLA 2020
With the introduction of URLA 2020, the USDA no longer requires their own version of the application and the Income Worksheet section has been removed from the RD 3555-21 Rev. 03-21 output form. However, the income worksheet is still required for purposes of originating USDA loans and the Annual Income of Household (field ID USDA.X16) and Adjusted Annual Income of Household (field ID USDA.X17) entered on the worksheet are still populated to the output form using data from the Income Worksheet and Page 6 of the Rural Assistance URLA tab on the USDA Management input form.
To make this information visible on the URLA 2020 input forms, a new Total Income section has been added to the bottom of the 1003 URLA Part 2 input form.
This section displays the Stable Monthly Income block from the Transmittal summary input form and a USDA Loans Only section that includes the Current Annual Household Income (USDA.X16) and Adjusted Annual Household Income (USDA.X17). Both fields have Lock icons that can be clicked to manually adjust the amounts. Click the Enter USDA Household Income button to open a new pop-up window that displays the fields from Income Worksheet and Page 6 of the Rural Assistance URLA tab on the USDA Management input form.
The calculation for the USDA Additional Income to Primary Income (field ID USDA.X168) has also been updated:
-
For loans using the 2009 URLA forms, the URLA 2009 monthly income fields (field IDs 146, 149, and 152) are used to calculate the total.
-
For loans using the 2020 URLA forms, the URLA 2020 monthly income fields (field IDs URLAROIS0122, URLAROIS0222, URLAROIS0322, etc.) are used to calculate the total.
CBIZ-38847
Update to the SSN Verification Sections on the Borrower Summary Input
To enable Encompass user to capture an accurate reason for Social Security Number Verification, new fields have been added and updates have been made to the user interface in the Social Security Number Verification section of the Borrower Summary-Origination and Borrower Summary-Processing input forms. The changes shown in the image below have been implemented based on the guidance provided in the Social Security Administration’s revised Form SSA-89 (12-2020) (Authorization for the Social Security Administration (SSA) To Release Social Security Number (SSN) Verification). Use of the revised Form SSA-89 (12-2020) is required beginning on October 1, 2021.
New Fields
The following new fields have been added for the borrower and co-borrower to capture the reason for authorizing consent:
-
Open retirement account (field IDs 4715 and 4716)
-
Apply for a loan (field IDs 4717 and 4718)
-
Other description fields (field IDs 4719 and 4720) – Enter a description in these fields when the Other checkbox is selected.
New Field Labels
The following table lists fields that have been renamed on the Borrower Summary-Origination and Borrower Summary-Processing input forms.
Field IDs |
Old Label | New Label |
---|---|---|
3860 & 3866 |
Mortgage Service |
Apply for a mortgage |
3862 & 3868 |
Background Check | Apply for a job |
3864 & 3870 |
Credit Check | Apply for a credit card |
3861 & 3867 |
Banking Service | Open a bank acct |
3863 & 3869 |
License Requirement | Meet licensing req. |
The Social Security Administration has not changed the signature policy for users of the Consent Based Social Security Number Verification (CBSV) system. Form SSA-89 (12-2020) still requires a wet signature.
CBIZ-37063
To enable lenders to submit unrounded income or loss amounts to automated underwriting systems (AUS), the Net Rental Income/Loss Amount (field ID FM0032) has been updated to display the amount in two-decimal format (dollars and cents). The calculation for the field has been updated to remove the rounding to the nearest integer and to add rounding to a two-decimal value.
Migration
When upgrading to Encompass 21.3, the new rounding calculation will not be applied to loans created prior to the upgrade. However, values in field FM0032 will be rounded to a two decimal value in these existing loan when a user saves changes to the loan or the Encompass system performs an automatic loan save when the following actions are taken in the loan: a service is ordered, a form is printed, or when certain input forms or tools are opened.
CBIZ-38889
A new Closing Costs Estimate Expiration Time Zone dropdown list (field ID LE1.XG9) has been added to Loan Details section of the Loan Estimate Page 1 input form just below the rate lock information fields.
The Disclosure Tracking Timezone field on the Disclosure Tracking Tool is now populated based on the value in field LE1.XG9. In previous Encompass versions, this field was populated based on the timezone field on the Loan Estimate (LE) Page 1 (field ID LE1.X9).
The new Closing Costs Estimate Expiration Time Zone field (field ID LE1.XG9) is populated by default based on the option configures in the Compliance Timeline Calculation for RESPA-TILA section in the Disclosure Tracking Settings (Encompass > Settings > Loan Setup > Disclosure Tracking Settings).
Users can click the Lock icon next to the field to select one of the following United States time zones. User are not allowed to set the field to a blank value.
-
(UTC -10:00) Hawaii Time
-
(UTC -08:00/09:00) Alaska Time
-
(UTC -07:00/08:00) Pacific Time
-
(UTC -07:00) Arizona Time
-
(UTC -06:00/07:00) Mountain Time
-
(UTC -05:00/06:00) Central Time
-
(UTC -04:00/05:00) Eastern Time
Each time zone displays the difference between the selected time zone and the UTC (Universal Time Co-ordinated) time, formerly known as Greenwich Mean Time.
The Lock icon is disabled after the first disclosure record is created for a loan, and the field can no longer be edited.
The Closing Costs Estimate Expiration Time Zone is included in the snapshot for a Disclosure Tracking record.
The Closing Costs Estimate Expiration Time Zone does not change in a loan file if the Disclosure Tracking Settings option for the filed is updated after the loan is created. Loans created after the value is updated in the setting will use the updated value.
For loans that have values entered in the previously existing time zone field (field ID LE1.X9) next to the Loan Estimate Expiration Date (field ID LE1.X28), Encompass will use the values entered in these fields to populate the Closing Costs Estimate Expiration Time Zone. Field LE1.X9 is lockable and editable by users at any time, even after a disclosure tracking log is created.
Migration
Loans created prior to upgrading to Encompass 21.3 will continue to use the time zone field (field ID LE1.X9) next to the Loan Estimate Expiration Date (field ID LE1.X28).
CBIZ-39011, CBIZ-39139, CBIZ-39141, CBIZ-39147, CBIZ-39152, NICE-36069, NICE-36071
To streamline the entry of property information, the following fields have been added to Section 3: Financial Information – Real Estate on the 1003 URLA Part 3 input form.
-
Subject Property checkbox (field ID FM0028)
-
Property is Used as dropdown list (field ID FM0041)
-
Property will be used as dropdown list (field ID FM0055)
-
Other Description (field ID FM0056)
Previously users would have to open the Verification of Mortgage form to enter or edit information in these fields.
CBIZ-38226
Loan-Level Control of Loan Amount Rounding
To support the purchase and sale of USDA loans with cents included in the loan amount, Encompass now provides a new Loan Amount Rounding checkbox (field ID 4745) method that enables user to override the company-wide loan amount rounding option set in the Admin Tools. This field is available on the Borrower Summary-Origination input form. The new checkbox is also available in data templates.
By default, the Loan Amount Rounding checkbox matches the selection in the Loan Amount Rounding policy setting in the Admin Tools. Use the checkbox to change the rounding calculation for the loan in which you are working if the loan needs to be processed. For example, if your company default is to Use Loan Amount Rounding, the checkbox will reflect Loan Amount Rounding; if, on the loan level, the loan should be processed with cents in the loan amount, the checkbox can be cleared to turn off the rounding for that loan.
You can also create data templates for loan types that require a rounding policy different from the company-wide policy. When you change the checkbox option, Encompass adjusts the rounding (on or off based on the status of the checkbox) in calculations that use the loan rounding setting and in calculations for the financed amounts for the following fees:
-
Update calculations that use the current loan rounding settings to ignore the loan amount rounding.
-
Update the calculation of the financed amount for the following fees:
-
Line 819 - USDA Guarantee
-
Line 902 - Financed MIP
-
Line 905 - VA Funding Fee
-
The Loan Amount Rounding checkbox does not display on the form when FHA is selected for the loan type (field ID 1172).
CBIZ-35090, CBIZ-38078
(Updated on 10/13/2021)
Updates have been made to the new URLA input forms and the Verification input forms to address an issue that resulted in blank verification records being created when a user entered information in some sections of the URLA forms and then cleared the contents from the fields. Encompass assumed that data had been entered in the section and would create a verification record that contained blank fields.
URLA Input Forms
To help users avoid creating blank verification records, Delete icons have been added to sections of the new URLA input forms that are tied to verification records.
The icons use the following logic:
-
If you add information to a section, the Delete icon becomes active.
-
The icon stays active even after you clear contents from the section, indicating that a verification form is being created.
-
Click the Delete icon if you do not want to create a verification record.
-
The follow confirmation message displays when you click the Delete icon.
-
After you delete the verification record, the Delete icon becomes inactive.
Delete icons display on the borrower and co-borrower sides of the following sections of the new URLA forms:
-
1003 URLA Part 1
-
Current Address
-
Former Address
-
Mailing Address
-
If you delete the Borrower Current Address and the Same as Current checkbox is selected for the Borrower Mailing Address, both entries clear and both VORs are deleted.
-
If you delete the Co-Borrower Current Address and the Same as Current checkbox is selected for the Co-Borrower Mailing Address, both entries clear and both VORs are deleted.
-
-
-
1003 URLA Part 2
-
1b. Current/Self Employment and Income
-
1c. Additional/Self Employment and Income
-
1d. Previous Employment and Income
-
Delete icons display next to row entries in the following locations:
-
1003 URLA Part 2
-
1e. Income from Other Sources
-
-
1003 URLA Part 3
-
2a. Assets - Bank Accounts, Retirement and Other Accounts
-
2b. Other Assets You Have
-
2c. Liabilities
-
2d. Other Liabilities and Expenses
-
Delete icons display at the top of the following sections on the 1003 URLA Part 3: Section 3:
-
Property You Own
-
Additional Property
-
Additional Property
In the verification input forms, the list of records displays blank values for a verification record that has no data entered.
To remove the record, click the Delete icon on the upper-right of the table, and then click OK when the confirmation message displays.
CBIZ-38233
The following three closing costs fields are now available on the 1003 URLA - Lender input form below line F in section L4. Qualifying the Borrower.
-
Estimated prepaid items (field ID 138)
-
Estimated closing costs (field ID 137)
-
MIP, PMI, Funding Fee (field ID 969)
All three fields are populated based on information entered in other fields. Click the Lock icon next to a field to edit the amount.
CBIZ-38604
The ATR QM Eligibility tab on the ATR/QM Management input form has been updated to display the QM APR (field ID QM.X381) in the area directly below the header for the Safe Harbor Eligibility section.
CBIZ-39103
Two new fields have been added to the TPO Loan Status section of the TPO Information Input Form:
-
Preferred AUS – This dropdown list enables TPO Connect users to select a preferred automated underwriting system (AUS). The list includes the following options:
-
A blank selection
-
No Preference
-
DU
-
LPA
-
For a loan file created after upgrading to Encompass 21.3, No Preference is populated by default option selected. For loans created prior to upgrading to Encompass 21.3, the field is blank by default.
-
Loan Estimate Request Comments (field ID TPO.X120) – Use this text box
While these new fields are visible in Encompass 21.3, the functionality used with these options will not be in place until a future Encompass TPO Connect release.
CBIZ-39978
(Added on 8/13/2021)
A new Prequal Credit Report checkbox (field ID 4750) has been added to the Credit Information section of the Borrower Summary – Origination and Borrower Summary – Processing input forms to enable lenders to indicate whether the credit report for a loan is a prequal credit report. This credit report type is not a full credit report and is not usable for purposes of fully underwriting a loan. The checkbox applies to the borrower pair currently selected for the loan.
The field is not set by default, and it will not automatically be changed by Encompass if a full credit report is ordered after the prequal credit report. Encompass users can select or clear the checkbox manually, or the field can be managed through automation.
This functionality is currently not supported in Encompass TPO Connect but support will be added in a future release.
CBIZ-40896
Encompass Investor Connect
Updates to the Pipeline Menu for Encompass Investor Connect Services
Updates have been made to the options for Encompass Investor Connect services that display on the Encompass Pipeline Menu. These changes were made to streamline and organize the growing number of services and partners available via Encompass Investor Connect.
The menu is accessed in one of two ways:
-
On the Encompass menu bar, click Pipeline.
-
Click the Pipeline tab in Encompass, select one or more loans, and then right-click the selected loans.
The following updates are visible on the menu:
-
A new Loan Delivery Services category has been added
-
All other previously existing Encompass Investor Connect service categories have been removed from the menu except for Investor Services and Bid Tape.
The Investor Services option now displays only the option to Deliver Best Effort Registration Data only to Wells Fargo. This service, which was formerly called Deliver Data to Wells Fargo Funding, enables lenders to send Encompass loan data in Best Efforts or Mandatory execution positions directly to the Wells Fargo Funding portal. This data delivery integration between Encompass and Wells Fargo delivers data only and does not include loan documents. It does not utilize Encompass Investor connect functionality.
The Bid Tape option enables customers of Polly (formerly PollyEx) to open a pop-up window where they can log in to the Polly site to access Polly’s product and pricing engine and trading services without leaving Encompass.
The Loan Delivery Services option provides access to a new pop-up window where lenders can select an Encompass Investor Connect service category, select the partner who will receive the loan package, and complete details about the submission.
Persona Access to the Revised Menu Options
Users with persona access to at least one of the Encompass Investor Connect service categories that existed prior to the Encompass 21.3 release (Investor, Warehouse, Hedge Advisory, Due Diligence QC Audit Services, Bid Tape, and Sub-servicing) can view the new Loan Delivery Services menu option.
When only the Deliver Best Effort Registration Data only to Wells Fargo option is enabled, the Loan Delivery Services option is hidden.
The Bid Tap and PollyEx menu options are currently not controlled by the persona settings and are visible to all users.
DND-12946, DND-14628
A new set of repeatable fields has been created to enable a lender to view the history of delivery statuses for a loan that was sent to a partner via Encompass Investor Connect. This enables the manager to track changes in status that have occurred to the loan during the delivery process and to view the history for audit tracking purposes.
Previously, the following four fields were available for tracking the status of a loan that was delivered to a partner. These fields reflected the values for the current status and would be overwritten each time the status changed.
-
Delivery Status (field ID INVESTORCONN.X1) – The current status of the loan.
-
Delivery Status Date/Time (field ID INVESTORCONN.X2) – The date and time when the status last changed.
-
Delivered To Company (field ID INVESTORCONN.X3) – The partner to whom the loan was delivered.
-
Delivered To Category (field ID INVESTORCONN.X4) – The partner’s service category.
The new repeatable fields are read-only and capture the same information as the fields listed above, but instead of overwriting the information each time the status changes, a new set of fields are created each time the status changes. The information for each status change is saved as a series of separate records that catalog the history of status changes for the loan.
The following new repeatable fields can be added to the Encompass Reporting Database, custom forms, and reports:
-
Delivery Status Date/Time (field ID INVESTORCONN0001)
-
Delivery Status (field ID INVESTORCONN0002)
-
Company Delivered To (field ID INVESTORCONN0003) – The partner to whom the loan was delivered.
-
Category Delivered To (field ID INVESTORCONN0004) – The partner’s service category.
A standard naming convention is used to assign a field ID to each of the repeatable fields. The field ID includes a prefix that identifies it as an investor connect field (INVESTORCONN), followed by a set of two digits that identify the number of the status record, and a final set of two digits that identify the specific field.
Example: The generic field ID for a Delivery Status is INVESTCONN0002.
-
The prefix in the field ID identifies it as an Investor Connect Delivery Status field: INVESTCONN0002
-
The last two digits in the field ID identify it as a Delivery Status field: INVESTCONN0002
-
The first two digits in the field ID identify the number of the record. For example, the first Delivery Status record for the loan would be INVESTCONN0102; the second Delivery Status record for the loan would be INVESTCONN0202.
The most recently imported data for these repeatable fields is copied to the previously existing Investor Connect Status fields. For details refer to Trigger for Populating Most Recent Encompass Investor Connect Status Field Data.
CBIZ-35432
Electronic Document Management (EDM)
A new eSign Packages button has been added to the Encompass Pipeline. Click the button to display a list of loan files with eSign packages that need to be completed by the lender. You can then click a link for each loan to open a web page where you can electronically sign the documents.
DOCP-21185
A new Packages tab has been added to the Encompass eFolder. The tab lists all the packages that have been sent for a loan originated on an Encompass Consumer Connect website, regardless of the package status, and provides a history of the packages across the life of the loan. If a loan was not originated on an Encompass Consumer Connect website, the Packages tab does not display.
DOCP-17136, DOCP-27447
When using the Cloud Viewer (the version of the document viewer designed for viewing files stored on the cloud) a file attachment is now deleted when all the pages within the file attachment are deleted or moved to another file attachment. The following confirmation message displays when all the pages are deleted or moved.
Previously, the delete and move functionality used the following logic:
-
When at least one page remained in the original file attachment, the selected pages would be deleted or moved.
-
When a user attempted to delete all the pages in a file attachment, the pages would not be deleted, and the file attachment would not be deleted.
-
When all the pages in a file attachment were moved to another file, the pages would be moved to the new file, but they would also remain in the original file attachment, and the original file attachment would not be deleted.
DOCP-22446, DOCP-25268
(Added on 9/17/2021)
These updates and enhancements in Encompass are provided only to those users who are enabled and using AIQ and have integrated it with their Encompass instance.
Updates have been made in AIQ to improve the processes in which loan documents are passed between AIQ and the Encompass eFolder:
-
When documents are propagated from AIQ Sync to the eFolder, users can now continue to work in the loan file without encountering performance issues or access problems which were an issue in previous versions of Encompass.
-
When working in a loan file in Encompass, loan team members will now see a green message notification on the Loan Log’s Alerts & Messages tab along with a pop-up message that notifies the loan team member that new updates to the loan file (made in AIQ) are available. Previously, users would need to close and reopen the loan in order to see refreshed data and new changes made in AIQ.
For more information on these updates and new features in AIQ 21.3, please review the AIQ 21.3 Release Notes in the Resource Center.
Encompass Developer Connect
These entries discuss updates to APIs in Encompass Developer Connect or updates that have been made to calculations in Encompass that will also be visible to customers if they perform the action using an API.
The Request Lock Status (field ID 4209) is now being updated correctly from the API response when using the Encompass SDK to update loan files.
CBIZ-37414
An update has been made to the calculation used to set the disclosure sent date (regulationZ.closingDisclosureSentDate) in the log for loans using the eClose process. Previously, the calculation was setting the disclosure sent date to the package created date (packageCreatedDate). Now the eDisclosure date for eClose Loans always equals the disclosed date rather than the package created date for all eClose loans.
CBIZ-39032
For new loans created after the Encompass 21.3 release, the following logic is used for the pre-21.3 time zone field (field ID LE1.X9) for the closing costs estimate expiration date on the Loan Estimate Page 1 input form:
If a time zone has already been entered in the field and the loan is then updated, the time zone will be updated to match the time zone that is applied when the loan is updated, for example, if the original time zone was set during daylight saving time and then updated during standard time; or if the loan was updated in an office in a different time zone. Before disclosures have been sent, the time zone is calculated by Encompass. A user can click the Lock icon to update the time zone at any time, even after disclosures have been sent.
Migration
Loans created before the Encompass 21.3 release will not use the new logic. These loans will use the old logic to calculate field LE1.X9.
CBIZ-39145
When a loan originated from Encompass Consumer Connect, Encompass LO Connect, or Encompass TPO Connect has a disclosure method of In Person, the disclosure method is now synchronized with the DisclosedMethod in the log for the borrower, coborrower, and non-borrowing owners. The actual received date for the disclosure is also populated when the disclosure method is synchronized.
CBIZ-39217
Encompass now maintains multiple records to create a tracking history for delivery status information associated with an Encompass Investor Connect loan. A new trigger has been created to populate the information from the most recent Encompass Investor Connect delivery status information imported for a loan into the following loan-level fields:
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Investor Connect Delivery Status (field ID INVESTORCONN.X1)
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Investor Connect Delivery Status Date (field ID INVESTORCONN.X2)
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Investor Connect Delivery to Company (field ID INVESTORCONN.X3)
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Investor Connect Delivery to Category (field ID INVESTORCONN.X4)
CBIZ-40123
Encompass Settings
(Added on 8/13/2021)
The following Windows operating system and productivity suite are now supported for use with Encompass:
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Windows 10, version 21H1
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Office 365, version 2106
For more information about Encompass system requirements and compatibility with third-party applications, refer to the System Requirements and Compatibility Matrix.
NICE-36607, NICE-37130
Encompass administrators use the Login Access panel in the Organization Details settings window and/or options on the User Details settings window to determine how users can log into Encompass:
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Restricted Access: Users must log into Encompass using Single Sign-On credentials with their company's identity service provider (IdP) only. They will not be permitted to log in using their Encompass user name and password credentials.
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Full Access: Users can log into Encompass using their Encompass user name and password credentials OR Single Sign-On credentials with their company's IdP that is set up in Encompass Developer Connect. They will be presented with the Encompass log in screen where they can log in using their Encompass user name and password credentials or they can click a button provided on the screen to go to their company’s identify service provider log in screen where they can log in using their IdP credentials.
Starting in Encompass 21.3, new API users will be assigned with the Full Access option by default. API users can no longer be assigned with Restricted Access. This prevents login issues for API users who were being assigned ‘Restricted Access’ by default when their parent organization was set to ‘Restricted Access’.
All existing API users created prior to Encompass 21.3 who are currently assigned with ‘Restricted Access’ will also be updated to ‘Full Access’ upon upgrading to Encompass 21.3.
'API users' are indicated by the Encompass administrator selecting the API User checkbox in the user's User Details screen in Encompass Settings when creating their user profile. The purpose of the API User checkbox is to provide administrators the ability to grant a Supported Encompass Partner access to their company's Encompass instance via Encompass Developer Connect APIs. This checkbox is intended for use with Supported Encompass Partners only and should not be used for users within your organization.
NICE-35877
A new General QM Price Limit Exceeded alert is now provided in Encompass Settings. This alert is set up by default to trigger when the loan pricing exceeds the limit for General Qualified Mortgage (QM) and the Use Price-Based General QM option (field ID QM.X383) is used. (Review the screen below for all field triggers for this alert.) The alerts display on the Pipeline and on the Alerts & Messages tab in the Log.
The Use Price-Based General QM option is a loan-level editable checkbox that can be used to override the Use Price Based General QM Definition Date policy setting in the Encompass Admin Tools, which determines when the old DTI-based test is disabled and the new price-based QM APOR test is enabled. The checkbox enables Encompass users to clear the checkbox to use the old DTI-based test during the optional period after the date set in the Admin Tools, but prior to the mandatory date (10/1/2022) for the new price-based rule.
In addition to this new alert, the General QM DTI Exceeded alert setting has been updated so that it will be triggered (when applicable) only for loans in which the Use Price-Based General QM option (field ID QM.X383) is not used. Previously, this alert would be triggered incorrectly when the DTI ratio exceeded the limit for General QM and the Use Price-Based General QM option was used.
With these two alerts now available, the correct General QM alert will now be triggered for loans based on the Use Price-Based General QM option in the ATR/QM Management tool.
NICE-36089, NICE-36100
When configuring the following business rules, a new TPO Action option, Order AUS, is now provided.
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Loan Action Completion
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Field Data Entry
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Field Triggers
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Persona Access to Fields
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Persona Access to Loans
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Persona Access to Loan Actions
When configuring the rule, the new Order AUS option is provided in section 3 “Is there a condition for this rule” when the administrator selects Yes, and then selects TPO Actions from the resulting dropdown list.
In addition to this location, the Order AUS option is also available to select while using the Required Docs, Required Tasks, Required Fields or Required Milestones tabs in the business rule setting and it’s also supported for users utilizing advanced coding when specifying the condition(s) that will trigger the business rule. For example, LoanActions.IsComplete("TPO_OrderAUS").
This new Order AUS option is being added along with the new Preferred AUS field (field ID TPO.X119) that has been added to the TPO Information input form in Encompass 21.3 to enable wholesale lenders and correspondent investors to see the type of AUS provider the TPO user prefers.
This update is for the settings in Encompass only. While this new TPO Actions options is visible in Encompass 21.3, the actual implementation of these options so that they are enforced by the business rules will not be in place until a future Encompass TPO Connect release.
NICE-34114
On the LO Connect tab in the Personas setting, new Change Due Date options are now provided. Administrators can select Change Due Date, Change Due Date for My Tasks, and Change Due Date for All Tasks options to enable users to change these dates for tasks and sub-tasks in loan files in Encompass LO Connect.
In addition, new Services options have been added to enable administrators to assign user access to the All Services and Underwriting Center screens in Encompass LO Connect.
By default, the Services and All Services checkbox options will be selected for all personas. To prevent a persona from accessing all services, clear the All Services checkbox. When the All Services option is not selected, you can still select individual underwriting service options to enable access to these specific underwriting screens and tasks in Encompass LO Connect.
For users who have access to the All Services or Underwriting Center screens, the All Services and Underwriting Center options will display under the Services category in the left-navigation menu in Encompass LO Connect.
NICE-36351, NICE-35734
A new option, Don’t allow all – loan creation/lock/submission, is now provided in the Policy for Unapproved Loans dropdown list located on the Loan Criteria tab of the Company Details screen in External Company Setup. Administrators can select one option from this dropdown list to indicate how their company manages loans that do match the loan type and loan purpose requirements they have configured for TPO loans. When this Don’t allow all – loan creation/lock/submission option is selected, unapproved loans cannot be created, lock requests cannot be sent, and loans cannot be submitted.
NICE-35836
(Added on 8/13/2021)
When working with task-based workflow tasks to add to a Milestone Completion business rule, search functionality has been added to the Add Tasks window to enable you to search for specific workflow tasks. When typing the name of a workflow task in the Search field, the system indicates how many tasks match the information being typed in the field.
After entering the search criteria in the Search field, click the Search icon (magnifying glass) to locate the next task that matches the search criteria. To highlight all tasks that match the search criteria, select Highlight All from the dropdown list.
Trade APIs
(Added on 8/24/2021)
Two new V1 APIs have been created to create/save and delete correspondent trade notes.
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To create, save, or delete notes via the APIs, you must have the Personas Edit Correspondent Trades setting on the Trades/Contacts, Dashboard/Reports tab selected.
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You can only create one note at a time.
Miscellaneous Updates
For both purchase and refinance loans, updates have been made to the loan-to-value (LTV), combined-loan-to-value (CLTV), and high-combined-loan-to-value (HCLTV) ratios to use the Estimated Appraisal Value (field ID 1821) if the Appraisal Value (field ID 356) is blank.
This addresses an issue that occurred when the LTV calculations were not using the Estimate Appraised Value when it was lower than the Purchase Price (field ID 136). This was occurring in housing markets experiencing values moving upward or down rapidly.
Calculations for 203K loans have not changed. MI calculations and payment schedules for purchase-only refinances are already working correctly and are using the estimated appraisal value when appropriate. These calculation updates do not apply to construction loans, which use different fields.
CBIZ-38415
The Encompass ZIP Code database has been updated with the latest available ZIP Code data.
CBIZ-38457
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