eDisclosure Plan Codes

Use the eDisclosure Plan Codes tool to set up the plan codes your company will use when generating initial disclosures (i.e., eDisclosures). When users generate initial disclosures, they will select one of these plan codes and apply its loan program data to the initial disclosures. Here you can select from a list of generic plan codes or create your own alias and custom plan codes.

To Add eDisclosure Plan Codes:

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Docs Setup, and then click eDisclosure Plan Codes.

  3. Click the New icon.

  4. At the top of the Select Plan Code window, select Generic from the dropdown list.

    • A list of generic loan programs is displayed.

    • Select the Show already added plan codes checkbox to identify the plan codes that have already been added and are available to users to select from when ordering eDisclosures. (The already added plan codes will be grayed-out in the list).

  5. To view details about the loan program, including the values that will be added to the loan file if selected, select the loan program, and then click the View Plan Code Details icon.

  6. To add the program to your company's plan codes list that users can select from when generating initial disclosures, click to select one or more plans, and then click Add.

  7. Click Yes to confirm the addition of the plan to your company's plan code list.

    • The program is added to the Company Plan Codes list.

  8. To add additional plans to your company's plan codes list, repeat steps 4 through 7.

    To add one or more programs to your company’s plan codes list at the same time, press Ctrl on your keyboard, and then click to select the programs to add.

ClosedCreating an Alias for a Plan Code

You can add a generic loan program to your company's plan codes list, but change the program's plan code ID, description, and investor name beforehand by using the Add as Alias option. The loan program itself does not change, but when the user is selecting a plan code for their initial disclosure (i.e., eDisclosure package), the plan code ID, description, and investor name will be displayed to them according to your settings.

For example, you could add the generic All Fixed Rate Conventional 1st Lien Loans plan code to your company's plan code list and use it for any agency loans your company is selling to Fannie Mae or Freddie Mac. Then you can select the All Fixed Rate Conventional 1st Lien Loans plan code again and add it as an alias. You can alias this plan code multiple times for use with your Portfolio loans that you are keeping in house and make the plan codes match your company's internal naming on your Rate sheets. You can also program custom documents based on the unique [alias] plan IDs you create.

  1. Follow steps 1 through 4 in the To Add eDisclosure Plan Codes instructions above.

  2. To create an alias for a program and then add it to your company's plan codes list that users can select from when generating initial disclosures, click to select a plan, and then click Add as Alias.

  3. In the Add EM Plan Code as Alias window:

    • On the Status line, select the Active checkbox to include the program in the plan codes list that users select from when generating initial disclosures.

    • Enter the desired plan code ID, Description, and Investor name.

      • The plan code ID is an investor-specific or company-specific identifier for the program. Users selecting a plan code for their initial disclosure (i.e., eDisclosure) package may find it helpful if you create a plan code ID that helps describe the program (for example, C.30YRFIXED) so it's easy for them to look at the plan code and know what's being used for the loan.

    • Select the Do not import investor name to loan checkbox to prevent the investor name from being automatically populated to the loan file when selected. When selected, the investor name will be blank in the plan codes list that users select from when generating initial disclosures.

  4. Click Add.

ClosedCreating a Custom Plan Code

You can create your own custom plan codes to add to your company's plan codes list.

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Docs Setup, and then click eDisclosure Plan Codes.

  3. Click the New icon.

  4. In the lower-left corner, click Create Custom.

  5. Enter a custom plan code ID, Description, and Investor name.

  6. Select the Active checkbox to include the program in the plan codes list that users select from when generating initial disclosures.

  7. Click Add.

     To include field values in the plan code that will populate to the loan file when the plan code is selected for the initial disclosure (i.e., eDisclosure) package, use the Create a Loan Program button to create a loan program template based on the plan code. (See the To Create a Loan Program Based on a Plan Code instructions below.) Or, you can use the Loan Programs template setting to apply the plan code to a loan program template and enter the desired field values. (The Loan Programs setting is located under the Loan Templates folder in Encompass Settings.)

To Create a Loan Program Based on a Plan Code:

When working with the Loan Templates setting in Encompass Settings, a "loan program" is a template of predefined values that display primarily on the Truth-In-Lending Disclosure statement and the 1003 application. You can significantly reduce data entry time and improve accuracy by setting up loan programs for the types of loans you process most often.

Here you can create a loan program based on the predefined values set up in a plan code. When a user selects the plan code to use with a loan, the data from the loan program template is copied to the loan forms. The user can leave the data as is, or change values as needed. The original data on the template is not affected.

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Docs Setup, and then click eDisclosure Plan Codes.

  3. Select a plan code, and then click the Create Loan Programs button.

  4. In the Select Folder window, browse to the folder where you want to store the loan program, and then click OK.

    • The loan program template is saved to the location you selected. This loan program is also added to the Loan Programs list in the Loan Programs template setting. Use this setting to update field values in the loan program template as needed.

     When added to the Loan Programs template setting, the program’s Name and Program Description are based on the plan code’s Description (i.e., the plan code’s Description matches the loan program’s Name and Product Description).

    • A link icon displays next to loan programs that are created based on a plan code.

    • When working with the loan program, you cannot change any of the plan code data that is included in it. (Fields populated with plan code data are not editable in the loan program.) In order to change plan code properties (plan code status, description, and investor), you must use the eDisclosure Plan Codes setting. Any changes you make to the plan code properties are automatically applied to the loan programs that are "linked" to the plan code.

    • To create multiple loan programs based on multiple plan codes, press Ctrl on your keyboard, select one or more plan codes, and then click the Create Loan Programs button. A new loan program is created for each plan code selected.