Conditions

Use the Conditions tool to create preliminary and underwriting conditions that you can add to a condition set and import into the eFolder for a specific loan. The underwriter is primarily responsible for managing conditions, however other loan team members can import, track, and clear (if authorized) conditions on the Preliminary Conditions and Underwriting Conditions tabs in the eFolder.

To Create a Condition:

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, clickeFolder Setup, and then click Conditions.

  3. Click the New icon.

  4. Type the Name and Description of the condition.

  5. Click the Documents button to select one or more documents that are required to satisfy the condition.

  6. In the Category field, select one of the six condition categories.

  7. In the Prior To field, select one of the optionsClosedApproval, Docs, Funding, Closing to describe when the condition must be satisfied.

  8. In the Owner field, select the role that is expected to provide the condition requirements to the underwriter.

  9. Select the Allow to Clear checkbox to allow the owner to clear the condition.

  10. Enter a number to automatically populate the Days to Receive field for a condition.

  11. Select the Internally or Externally checkbox (or both) to indicate which type of condition form this condition will be printed on.

    Note: The two print options are used to determine the type of condition forms on which a condition will be printed. For example, if you do not want the condition to print on the Conditional Approval letter, select Internally. If neither option is selected, the condition will not be included on any condition forms.

    The following option was introduced in Encompass 18.1. (View the release notes)

    12. Please note that the following option, while visible, is not intended for use at this time. This feature will be fully functional for use with Encompass TPO Connect in a future release. Please do not use this option at this time.

  12. Use the Automatically upload TPO attachments to options to indicate the document that will be automatically linked with the condition. When a TPO user is working with the condition in their TPO Connect website, the document you indicate here will be associated with condition. The TPO user can then visit the Conditions section of the Docs & Conditions page in their TPO Connect site and select the document to attach to the condition.

    • Document with same name as condition - With this option selected, a document with the same name as the condition name is linked with the condition.

    • Default Document - With this option selected, click the Select Document button, and then select the document to link with the condition.

  13. Click Save.

Work with Condition Templates