Closing Doc Plan Codes

Use the Closing Doc Plan Codes tool to set up the plan codes your company will use when ordering closing documents. When users order closing documents, they will select one of these plan codes and apply its loan program data to the closing documents. Here you can select from a list of investor-specific plan codes or create your own custom plan codes.

This setting is available only for companies that are licensed to order closing documents using the Encompass Docs Solution. In addition, this setting is currently supported in Encompass Banker Edition only.

To Add Closing Doc Plan Codes:

On the menu bar, click Encompass, and then click Settings.
On the left panel, click Docs Setup, and then click Closing Doc Plan Codes.
Click the New icon.
At the top of the Select Plan Code window, select an investor from the dropdown list.
- A list of loan programs provided by the investor is displayed.
- Select the Show already added plan codes checkbox to identify the plan codes that have already been added and are available to users to select from when ordering closing documents. (The already added plan codes will be grayed-out in the list).
To view details about the loan program, including the values that will be added to the loan file if selected, click the View Plan Code Details icon. .
To add the program to your company's plan codes list that users can select from when ordering closing documents, click to select one or more plans, and then click Add.
Click Yes to confirm the addition of the plan to your company's Plan Code list.
- The program is added to the Company Plan Codes list.
To add additional plans to your company's plan codes list, repeat steps 4 through 7.

Creating an Alias for a Plan Code

You can add an investor's loan program to your company's plan codes list, but change the program's plan code ID, description, and investor name beforehand by using the Add as Alias option. The loan program itself does not change, but when the user is selecting a plan code for their closing document package, the plan code ID, description, and investor name will be displayed to them according to your settings.

Follow steps 1 through 5 in the To Add Closing Doc Plan Codes instructions above.
To create an alias for a program and then add it to your company's plan codes list that users can select from when ordering closing documents, click to select a plan, and then click Add as Alias.
In the Add EM Plan Code as Alias window:
- On the Status line, select the Active checkbox to include the program in the plan codes list that users select from when ordering closing documents.
- Enter the desired plan code ID, Description, and Investor name.
- The plan code ID is an investor-specific or company-specific identifier for the program. Users selecting a plan code for their closing document package may find it helpful if you create a plan code ID that helps describe the program (for example, C.30YRFIXED) so it's easy for them to look at the plan code and know what's being used for the loan.
- Select the Do not import investor name to loan checkbox to prevent the investor name from being automatically populated to the loan file when selected. When selected, the investor name will be blank in the plan codes list that users select from when ordering closing documents.
Click Add.

Creating a Custom Plan Code

You can create your own custom plan codes to add to your company's plan codes list.

On the menu bar, click Encompass, and then click Settings.
On the left panel, click Docs Setup, and then click Closing Docs Plan Codes.
Click the New icon.
In the lower-left corner, click Create Custom.
Enter a custom plan code ID, Description, and Investor name.
Select the Active checkbox to include the program in the plan codes list that users select from when ordering closing documents.
Click Add.

To include field values in the plan code that will populate to the loan file when the plan code is selected for the closing documents package, use the Create a Loan Program button to create a Loan Program based on the plan code. (See the To Create a Loan Program Based on a Plan Code instructions below.) Or, you can use the Loan Programs template setting to apply the plan code to a loan program template and enter the desired field values.

To Create a Loan Program Based on a Plan Code:

When working with the Loan Templates setting in Encompass Settings, a "loan program" is a template of predefined values that display primarily on the Truth-In-Lending Disclosure statement and the 1003 application. You can significantly reduce data entry time and improve accuracy by setting up loan programs for the types of loans you process most often.

Here you can create a loan program based on the predefined values set up in a plan code. When a user selects the plan code to use with a loan, the data from the loan program template is copied to the loan forms. The user can leave the data as is, or change values as needed. The original data on the template is not affected.

On the menu bar, click Encompass, and then click Settings.
On the left panel, click Docs Setup, and then click Closing Doc Plan Codes.
Select a plan code, and then click the Create Loan Programs button.
In the Select Folder window, browse to the folder where you want to store the loan program, and then click OK.
- The loan program is saved to the location you selected. This loan program is also added to the Loan Programs list in the Loan Programs template setting. Use this setting to update field values in the Loan Program template as needed.
  
  When added to the Loan Programs template setting, the program’s Name and Program Description are based on the plan code’s Description (i.e., the plan code’s Description matches the loan program’s Name and Product Description).
- A link icon displays next to loan programs that are created based on a plan code.
- When working with the loan program, you cannot change any of the plan code data that is included in it. (Fields populated with plan code data are not editable in the loan program.) In order to change plan code properties (plan code status, description, and investor), you must use the Closing Doc Plan Codes setting. Any changes you make to the plan code properties are automatically applied to the loan programs that are "linked" to the plan code.
- To create multiple Loan Programs based on multiple plan codes, press Ctrl on your keyboard, select one or more plan codes, and then click the Create Loan Programs button. A new loan program is created for each plan code selected.