Changed Circumstances Setup

Use the Changed Circumstances Setup tool to manage the list of changed circumstances users can select from when indicating a change in circumstance on the Loan (LE) Estimate Page 1, Closing Disclosure (CD) Page 1, and 2010 GFE input form.

When indicating a changed circumstance on one of these forms, users select the Changed Circumstance checkbox, click the Lookup icon, and then select a changed circumstance from the Changed Circumstance list. The selected circumstance description and associated comments are then populated to the form.

To Create a New Changed Circumstance Option: 

  1. On the menu bar, click Encompass, and then click Settings.

  2. On the left panel, click Loan Setup, and then click Changed Circumstances Setup.

  3. Click the New icon.

  4. In the Detail panel enter information in the following fields:

    • Description: Type in a brief overview of the changed circumstance option.

    • Reason: From the dropdown list, select the reason to associate with the changed circumstance option. This dropdown list is based on the Reason list provided on the LE Page 1, CD Page 1, and 2010 GFE input form. When a user selects a changed circumstance from the Changed Circumstance list on the LE, CD, or 2010 GFE in a loan file, the associated Reason checkbox on the form will be selected automatically (based on the reason you select from the dropdown list).

    • Code: Type the code for the changed circumstance. This code is applied to the changed circumstance and remains associated with it even if the description of the change in circumstance is modified later. Encompass relies on this code when the administrator configures the criteria for a document's inclusion in an eDisclosure package, sets up and generates reports, and when configuring a Field Trigger business rule.

    • Comments: Type additional details about the changed circumstance.

  5. Click the Save icon.

    • The new changed circumstance option is added to the Changed Circumstance Options list.

ClosedTo Edit a Changed Circumstance Option

  1. Click to select a changed circumstance option, and then click the Edit icon.

  2. Update the information in the Details panel as needed, and then click OK.

     The Code field is read-only and cannot be edited. This code is applied to the changed circumstance and remains associated with it even if the description of the change in circumstance is modified later. Encompass relies on this code when the administrator configures the criteria for a document's inclusion in an eDisclosure package, sets up and generates reports, and when configuring a Field Trigger business rule.

ClosedTo Duplicate a Changed Circumstance Option

To save time when creating a new changed circumstance option, you can duplicate an existing option and then modify the applicable details for the new option as needed.

  1. Click to select a changed circumstance option, and then click the Duplicate icon.

  2. Update the information in the Details panel as needed.

  3. Click the Save icon.

    • The new changed circumstance option is added to the Changed Circumstance Options list.

ClosedTo Move an Option Up or Down in the Changed Circumstance List

Here you can manage the order in which the changed circumstance options are listed in the Changed Circumstance list on the Loan Estimate Page 1, Closing Disclosure Page 1, and 2010 GFE.

  1. Click to select a changed circumstance option.

  2. Click the Up arrow to move the option up in the list.

  3. Click the Down arrow to move the option down in the list.

ClosedTo Delete a Changed Circumstance Option

  1. Click to select a changed circumstance option, and then click the Delete icon.

  2. Click Yes to confirm the deletion.