New Features & Forms in Version 18.4

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Introducing Dynamic Data Management (DDM)

Why we made these updates: Dynamic Data Management is being introduced to assist lenders in writing rules that will automate conditional loan data population in loan files.

Encompass 18.4 Dynamic Data Management Demo

Dynamic Data Management User Guide

Top Use Cases for Dynamic Data Management

Dynamic Data Management (DDM) is a scenarios-based rule engine that ensures that the values for any fee or field is automatically populated for various loan scenarios as defined by the Encompass administrator. Automating fee and field data is critical to automating disclosures as it increases productivity and enhances accuracy, thereby reducing the time and the cost to close a loan.

DDM also offers other productivity gain opportunities – a more efficient way to automate fee data population rather than templates (especially when the number of templates grow) and a simpler way to set field values rather than field triggers. The look-up table option in DDM provides significant opportunities for simplifying advanced code and reducing change management time and overhead.

To access the Dynamic Data Management settings, go to Encompass > Settings > Dynamic Data Management.

The key components of DDM, the fee and field rules, data tables, and global DDM settings are discussed below. View the Dynamic Data Management User Guide for more detailed information about setting up fee rules, field rules, data tables, and the global DDM settings in Encompass. You can also review the Top Use Cases for Dynamic Data Management guide to learn about typical use cases where utilizing the Dynamic Data Management options provides a more efficient way to automate fee data rather than templates (especially when the number of templates increase) and a simpler way to set field values instead of field triggers business rules.

ClosedFee Rules

Use Fee rules to create and manage fee data population to the 2015 Itemization input form. You can create fee rules for itemization lines under Section 800, 900, 1000, 1100, 1200 and 1300 to populate the fields that are not auto-calculated by Encompass. Within each fee rule you can create multiple fee scenario conditions that are unique and define how fee data should be populated when a loan file satisfies a unique fee scenario condition.

Creating a fee rule includes identifying the fee line and associating it with unique fee scenarios. You may create unique fee scenarios with conditions that a loan file must satisfy and accordingly define Value Types for how data needs to be populated for the user-entry fields in 2015 Itemization.

ClosedField Rules

Use the Field Rules setting to manage auto-population of data for standard Encompass fields. Establishing a field rule is done in the same way that you would create a fee rule. The difference is that, while a fee rule is driven by a fee line from 2015 Itemization, a field rule is driven by a collection of fields that you choose to include. You can choose the fields you want for a field rule by entering the field IDs, or by importing from a Data template or a .csv file having field and field values. Once you add the list of fields for the field rule, you can create field scenarios to define unique conditions and what values needs to be populated to those fields in the loan file when the loan file satisfies one of the field scenarios.

ClosedData Tables

A data table is a user-defined table structure from which you can look-up values for a field. You can define the table structure to include standard Encompass fields, custom fields, and virtual fields you need to validate in order to populate a value for a field in the loan file. Once you define the data table structure by adding the required fields, you can add rows to the table to define the data conditions. For each row you add, you have the ability to define what value should be derived as Output when a loan file satisfies the data row conditions. The derived Output value will then be assigned to the field that is using the respective data table in the Value tab of a fee scenario or field scenario. The data table has 3 Output columns. The value for these columns is determined by the administrator by using the Global DDM Settings tool to associate a field with a column.

Creating a data table includes defining the table structure and adding data rows to the table structure. The table is a set of a dependent fields and an output.

ClosedGlobal DDM Settings

Global DDM Settings includes default and user-defined settings to trigger the user defined DDM Fee rules and Field rules. Triggering DDM rules would mean the application of active fee rules and field rules to a loan file. When the fee rules and field rules are applied to a loan file, Encompass will consider only the scenarios that are active under each active rule at the time of DDM rule execution.

  • By default, DDM rules will apply on a Loan Save or Loan Create event. User will not be able to modify this option.
  • In addition to loan save, you may choose to trigger DDM rules on a ‘Field Change’ event, specifically when a user modifies a field. You can use the Add icon in the Fields table to manage your list of impacted fields. Once you add a field, you will have reference to the number of active and inactive scenarios under which this field is being referenced.

We strongly recommend thinking through what fields you provide here. The higher the number of fields you provide here, the bigger the impact on performance for the user. If the user can wait until the next loan save for the field updates to occur, then there is no need to add those fields here. However, if there are critical fields such as Subject Property State (field ID 14) or Loan Program (1401) that you want updated sooner than the next loan save or other trigger event, then add those fields here.

Global DDM Settings also enable administrators to define a default global condition on when DDM rules should stop auto-populating the data in a loan file. This default stop condition correlates to the advanced code you set up as part of the condition you configured for a fee rule or field rule. You may modify this default condition when you define the rule – the rule will be applied based on the stop condition that exists at the rule level.

Again, you can refer to the Dynamic Data Management User Guide for more detailed information about setting up fee rules, field rules, data tables, and the global DDM settings in Encompass. You can also review the Top Use Cases for Dynamic Data Management guide to learn about typical use cases where utilizing the Dynamic Data Management options provides a more efficient way to automate fee data rather than templates (especially when the number of templates increase) and a simpler way to set field values instead of field triggers business rules. Click here to watch a demonstration of Dynamic Data Management.

NICE-8280

Lender Key Contacts

Why we made these updates: To support the generation of a Lender Key Contacts widget for Encompass TPO Connect.

A new TPO Global Lender Contacts setting has been added under External Company Setup to maintain a global list of contacts. These contacts will be included in the Lender Key Contacts widget for Encompass TPO Connect.

These contacts will be combined with a Third Party Originator’s Sales Rep/AE contacts to build the list displayed in the Lender Key Contacts widget.

Title/Department

Currently, the User Details setting does not have a field where a user’s job title or department can be entered. Since the Title/Department field is required for every global lender contact and Sales Rep/AE contact to be included in the Lender Key Contacts widget for Encompass TPO Connect, you must enter the user’s job title or department in the Comments field on the User Details setting. The first 30 characters from the Comments field will be extracted as the user’s job title or department.

To Add a New Contact:

  1. On the menu bar, click Encompass, and then click Settings.
  2. On the left panel, click External Company Setup, and then click TPO Global Lender Contacts.
  3. Click on the Add icon .

  1. Select a channel/channels if you want the contact to be displayed under that channel/channels contact grouping in the Lender Key Contacts widget for Encompass TPO Connect. For example, if you select Wholesale, the contact will be grouped and displayed in a “Wholesale” section.

If you do not select a Channel, the contact will be displayed in an “All Channels” section.

  1. In the Name field, click on the arrow to select a user from the dropdown list or manually enter a name, up to 30 characters.
    • If you select a Name, the Phone and Email fields are automatically populated and cannot be edited. In addition, if the selected user’s Comments field in their User Details setting is not blank, the first 30 characters will populate the Title/Department field.
    • If you clear the Name, the Phone, Email, and Title/Department fields are cleared.
  2. In this required field, enter or change a Title/Department for the user, up to 30 characters.
  3. In the Phone field, enter the user’s phone number, up to 30 characters, if you manually entered a Name.
    • If you selected a Name, this field cannot be edited.
    • If you clear the Name, this field is cleared and you can edit it.
    • You must enter a Phone, Email, or both.
  4. In the Email field, enter the user’s email address, up to 40 characters, if you manually entered a Name.
    • If you selected a Name, this field cannot be edited.
    • If you clear the Name, this field is cleared and you can edit it.
    • You must enter a Phone, Email, or both.
  5. Click OK.
    • If the Title/Department field is blank, the OK button is grayed out until all validation requirements are satisfied.
    • If both the Phone and Email fields are blank, the OK button is grayed out until all validation requirements are satisfied.
    • If the Email address format is not valid, the OK button is grayed out until all validation requirements are satisfied.
  6. A new contact entry is added to the bottom of the Lender/Investor Contacts grid.

To Edit a Contact:

  1. On the menu bar, click Encompass, and then click Settings.
  2. On the left panel, click External Company Setup, and then click TPO Global Lender Contacts.
  3. Select the entry you want to edit, and then click on the Edit icon .
  4. Make your changes.
    • If you select a Name, the Phone and Email fields are automatically populated and cannot be edited.
    • If you clear the Name, the Phone, Email, and Title/Department fields are cleared.
    • You must have a Title/Department.
    • You must have a Phone, Email, or both.
    • When you edit an existing contact, the Title / Department, Phone and Email can be manually edited and saved.

This manual update is saved into the Global Contacts table. However, it is not updated in the existing Encompass User profile.

  1. Click OK.
    • If the Title/Department field is blank, the OK button is grayed out until all validation requirements are satisfied.
    • If both the Phone and Email fields are blank, the OK button is grayed out until all validation requirements are satisfied.
    • If the Email address format is not valid, the OK button is grayed out until all validation requirements are satisfied.

To Delete a Contact:

  1. On the menu bar, click Encompass, and then click Settings.
  2. On the left panel, click External Company Setup, and then click TPO Global Lender Contacts.
  3. Select the entry you want to delete, and then click on the Delete icon .
  4. A warning message is displayed: “Deleting this contact will permanently remove the entry from the settings. Do you wish to continue?”
  5. Click Yes.

How sequencing affects the order of the Lender Key Contacts widget in Encompass TPO Connect

The sequence of the TPO Global Lender Contacts list directly affects the sequence of the TPO Company level Lender Contacts list and the subsequent rendering of the Lender Key Contacts widget in Encompass TPO Connect. The TPO Company level Lender Contacts list is ordered by "Primary" Sales Reps followed by other Sales Reps (alphabetical by name), and then the TPO Global Contacts in the order in which they have been sequenced.

The Lender Key Contacts widget in Encompass TPO Connect follows the same order as above, except that the entries are grouped by channel as follows: All Channels (where no channel has been selected), Wholesale, Non-Delegated, and then Delegated. If a specific contact has more than one Channel selected, it is displayed in each selected section.

To Sequence Contacts in the Grid:

  1. On the menu bar, click Encompass, and then click Settings.
  2. On the left panel, click External Company Setup, and then click TPO Global Lender Contacts.
  3. Select the entry you want to move, and then click the Up and Down arrows.
SEC-13650

A new Lender Contacts tab has been added to the Company Details setting to display the contacts that will be listed in the Lender Key Contacts widget for Encompass TPO Connect. This tab cannot be edited except for the Hide column.

These contacts will be combined with a Third Party Originator’s Sales Rep/AE contacts to build the list displayed in the Lender Key Contacts widget.

  • The contacts displayed on this tab are populated from the new TPO Global Lender Contacts setting and the Sales Reps/AE tab.
  • A Primary checkbox is displayed (and selected) if the contact was populated from the Sales Reps/AE tab and that contact was Set As Primary on that tab.

For information on how to set a primary contact, refer to the Sales Reps/AE tab section of the Company  Details setting in the Encompass online help.

  • To hide a contact from the Lender Key Contacts widget for Encompass TPO Connect, select the Hide checkbox on that contact’s row.

This is the only data column that can be edited on this tab.

SEC-13669, SEC-13391

 

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