Itemization Fee Management

Use the Itemization Fee Management setting to create a list of predefined closing costs that users can select when completing the 2015 Itemization form (when using the 2015 RESPA-TILA forms) or the 2010 Itemization and 2010 HUD-1 forms (when using the 2010 RESPA forms). These fields can then be mapped to the appropriate fee fields in the Encompass Compliance Service. Users can then order a compliance report without requiring an administrator to map manually entered closing fees as they are added to the system.

The Encompass Compliance Service is currently supported in Encompass Banker Edition only.

When applied, the predefined fee descriptions are assigned to the appropriate sections of the 2015 Itemization, 2010 Itemization or 2010 HUD-1 where users can select them from the dropdown lists for the appropriate fields. Users must select fees from the predefined list unless a persona is given permission to manually overwrite and enter fees.

Your administrator can set a date when all new loans will use the 2015 RESPA-TILA forms by default. Within a loan file, you can switch between the 2015 forms (2015 Itemization, Loan Estimate, Closing Disclosure, RegZ-LE, RegZ-CD), the 2010 forms (2010 Itemization, 2010 GFE , REGZ-TIL, Closing RegZ, and HUD-1), and the pre-2010 Itemization and HUD-1 as long as you have not yet sent your initial disclosure to the borrower. Click Forms on the Encompass menu bar, point to RESPA-TILA Form Version, and then click Old GFE and HUD-1, RESPA 2010 GFE and HUD-1, or RESPA-TILA 2015 LE and CD. To view the help topic for the 2010 Itemization form, refer to the 2010 Itemization help topic. After the initial disclosure is sent, the option to switch between various versions of the forms is no longer available.

To Access the Setting:

On the menu bar, click Encompass, and then click Settings.
On the left panel, click Tables and Fees, and then click Itemization Fee Management.

Setting Options

Fee List Tab

Use the Fee List tab to select the predefined fee descriptions that will be available to your users, and to select the sections of the 2015 Itemization, 2010 Itemization, and 2010 HUD-1 forms where they will be available to users. When finished, click the Save icon to save your changes.

To Add Fees to the List

To add a new fee, click the New icon, type a name for the fee, and then click OK.
To import fees from a Closing Costs template, click the Import Fees button, click Import Fees from Closing Cost Templates, select a template, and then click Select.
To import the Encompass default list of fees, click the Import Fees button, click the Import Compliance Default Fees, and click Yes on the confirmation message. The default fees and the applicable section selections display on the list, replacing any previous fees on the list.

To Delete Fees on the List

Select a fee on the list, and then click the Delete icon.

To Select Sections of the 2010 Forms Where Fees are Available

For each fee, select a checkbox to choose one or more sections of the 2015 Itemization, 2010 Itemization, and 2010 HUD-1 forms where the fee can be selected from the dropdown lists.
Select the Apply to Itemization checkbox to apply your selections to the 2015 Itemization, 2010 Itemization, and 2010 HUD-1 forms.

To Map Compliance or UCD Fees

Select fees that are currently in your Fee List and assign them to a corresponding compliance or UCD fee provided by the Encompass Compliance Service. All fees must be mapped to specific fees in the Encompass Compliance Service in order for the compliance reports to produce complete and accurate results. Standard fees are automatically mapped to the appropriate compliance fee, however you can change the mapped field if necessary. The Compliance fees are intended for the fields on the 2015 Itemization, 2010 Itemization, and 2010 HUD-1 forms, while the UCD fees are intended for the fields on the Closing Disclosure form.

For detailed information about how the Encompass Compliance Service interprets and treats specific fees, as well as tips and best practices for managing and mapping fees, refer to the Using the Encompass Compliance Service guide. This guide also provides a description of each mapped compliance and UCD field available in the Encompass Compliance Service.

On the Fee List tab, locate the closing fee in the Fee List.
Locate the compliance fee in the Compliance Fees list in the top-right corner or the UCD fee in the UCD Fees list in the bottom-right corner of the screen.

Select Show All to display the full list of available compliance or UCD fees.

Drag the fee to the Fee List, and then drop the compliance or UCD fee on the Encompass fee. The fee name displays in the Mapped Compliance Fee or Mapped UCD fee column accordingly.

The Encompass Compliance Service truncates fee names containing the text string "To: [a service provider or contact name]" for Fee mapping purposes. For example, "Flood Certificate To: Landsafe Flood" will be truncated to "Flood Certificate" and that will be used for mapping purposes.

Persona Overwrite Tab

Using the Encompass Compliance Service